Job Description
We are seeking a friendly, organised and proactive Receptionist to support a busy architectural practice on a part-time basis 9.30am – 3.30pm, 5 days a week. This is an initial 6-month contract with the potential to extend depending on business requirements.
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As the professional first point of contact for clients, consultants, suppliers and visitors, you will play an important role in creating a welcoming and well-organised office environment.
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Key Responsibilities
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Maintain a professional, welcoming and well-presented reception area, meeting rooms and office spaces.
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Greet and assist visitors, clients, consultants and suppliers, ensuring a positive front-of-house experience.
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Manage incoming calls, take messages and direct enquiries appropriately.
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Coordinate visitor sign-in processes and meeting room bookings.
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Prepare meeting rooms and organise refreshments or catering when required.
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Manage incoming and outgoing mail, couriers, deliveries and general correspondence.
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Monitor and maintain office stationery, kitchen supplies and general office inventory.
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Liaise with suppliers, service providers and building management as required.
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Maintain the central email inbox and distribute enquiries to relevant team members.
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Support the administration team with document preparation,



formatting, filing, scanning, printing, binding and archiving.
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Maintain databases, contact records and administrative systems.
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Assist with staff events, office celebrations and employee engagement activities.
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Provide general administrative support to staff across the practice.
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Assist with ad hoc errands and office-related tasks as required.
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Skills & Experience
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3+ years experience in a Receptionist, Administration Assistant, Office Assistant or similar support role.
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Excellent verbal and written communication skills.
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Qualified presentation and customer service skills.
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Strong organisational skills with the ability to prioritise tasks effectively.
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High attention to detail and a proactive approach to work.
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Confident using Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Teams.
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Ability to learn new systems and processes quickly.
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Reliable, trustworthy and able to maintain confidentiality.
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REFERENCE: Emily Lodola #*****
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Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role, you agree to ourPrivacy Policy.
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📌 Receptionist - Part Time (New South Wales)
🏢 Bespoke Careers
📍 New South Wales