Job Description
Hervey Bay State High School is looking for a dedicated qualified to join our Administration team. As an essential member of the school support staff, this role collaborates with the team to ensure the delivery of high-quality service to students and parents.
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Additionally, the ideal applicant will demonstrate initiative, possess strong interpersonal skills, and have experience supporting the daily operations of school administration.
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If this sounds like you, we'd love to hear from you!
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Job details
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Position status: Fixed Term Temporary
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Position type: Full-time
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Occupational group: Education & Training
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Classification: AO3
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Workplace Location: Wide Bay
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Job ad reference: QLD/NCR*********T
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Closing date: 24-Aug-****
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Yearly salary: $***** - $*****
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Fortnightly salary: $******* - $*******
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Job duration: Until 11 Dec **** unless otherwise determined
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Contact person: Renei Lewis
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Contact details: ************ Access the National Relay Service
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Who We Are:
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Hervey Bay State High School is built on a culture of high expectations for both staff and students, with a firm belief that every child can succeed.
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The school offers a broad range of academic, sporting and cultural opportunities, fostering student achievement, wellbeing and lifelong learning within a supportive and inclusive environment.
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Step Into Your Next Chapter:
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In this role, you will provide administrative and financial support within a high-volume school environment. Reporting to the Business Manager, you will assist with the delivery of financial services, including accounts payable and receivable, corporate card management, procurement,



general ledger maintenance, end-of-day reconciliation, and student finance processes.
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You will also contribute to the provision of general administrative support to ensure the effective operation of the school.
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You will have demonstrated experience in financial administration and the ability to work effectively in a busy workplace with competing priorities. You will possess strong organisational skills, attention to detail, and the ability to meet deadlines while maintaining accuracy.
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Well-developed communication and interpersonal skills are essential, along with the ability to work both independently and as part of a team.
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This role has a primary focus on delivering financial administration services while supporting the efficient operation of the school's administrative functions.
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Responsibilities:
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Manage the school's day-to-day financial administration and accounting functions.
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Process accounts payable, accounts receivable, invoices, purchase orders and corporate card transactions.
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Perform bank reconciliations, Business Activity Statements (BAS) and financial reporting.
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Assist with budgeting, financial analysis and resource management.
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Maintain accurate financial records, registers and asset databases.
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Provide financial advice and support to staff on purchasing,



GST and financial procedures.
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Administer the Student Resource Scheme, payment plans and Centrepay.
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Coordinate stocktakes and support asset and facilities management.
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Ensure compliance with departmental policies, legislation and financial procedures.
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Please view the role description for a full list of responsibilities.
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Knowledge and Experience:
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Ability to quickly acquire knowledge and understanding of school operations, standards and work processes.
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You will have demonstrated experience in financial administration and the ability to work effectively in a busy environment with competing priorities.
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You will possess strong organisational skills, attention to detail, and the ability to meet deadlines while maintaining accuracy.
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Well-developed communication and interpersonal skills are essential, along with the ability to work both independently and as part of a team.
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We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
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Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
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Applications from recruitment agencies will not be accepted.
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Further information
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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
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For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.
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📌 Administration Officer - Hervey Bay State High School (Queensland)
🏢 Education
📍 Queensland