A varied, people-focused role where you'll be at the heart of the office, creating a great experience for clients and keeping everything running smoothly behind the scenes.
Our client is seeking a warm, organised and proactive
Office Coordinator
to join their team. This is a great opportunity for someone who enjoys being the go-to person in an office, someone who takes pride in creating a welcoming environment, loves keeping things organised and is always happy to lend a hand.
You'll be responsible for the day-to-day coordination of the office, supporting clients and the broader team, managing meeting rooms and office facilities, assisting with administration and getting involved in client events and marketing activities.
What you'll be doing:
Welcoming clients and visitors and creating a professional, positive first impression
Coordinating meeting rooms, refreshments and meeting room technology
Managing incoming calls and general office enquiries
Keeping the office organised, well-presented and fully stocked
Coordinating mail, client documents, printing, binding and general administration
Liaising with building management, suppliers and service providers
Supporting the team with client packs, reports and document management
Working with the Marketing Manager to deliver boardroom lunches, client events and other marketing initiatives
Providing broader administrative support across the office as required
About you
You'll bring previous experience in a client-facing, reception, administration or office coordination role.




More importantly, you'll be someone who:
Is warm, qualified and confident, with a genuine focus on creating a positive experience for clients and internal stakeholders
Has excellent attention to detail
Is highly organised and able to juggle competing priorities
Takes initiative and notices what needs to be done
Is comfortable working independently as well as part of a small team
Communicates clearly and professionally
Is tech-savvy, confident picking up new systems and comfortable handling basic IT troubleshooting
Why this role?
You'll have the opportunity to take real ownership of the office environment and become an important part of the day-to-day client and team experience. It would suit someone who enjoys variety, likes being busy and gets genuine satisfaction from making sure things are organised and running smoothly.
You'll be joining a successful boutique financial services business with a close-knit team who genuinely enjoy working together. With a great company culture and a supportive working environment, this is an opportunity to join a business where you can settle in, take ownership of your role and build a long-term career. If you're a natural organiser with a strong service mindset and you're looking for a role where you can make an impact every day, we'd love to hear from you.
This is a
full-time, permanent position
based in
Sydney CBD
, working from the
office five days per week.
Full Australian working rights are required.
#J-*****-Ljbffr

📌 Office Coordinatornew (New South Wales)
🏢 Keegan Adams Recruitment
📍 New South Wales