Vocational Education and Training (VET) Coordinator
Vocational Education and Training Coordinator
Part time – 22.8 hours per week | Fixed-term contract | Reservoir
Prace is seeking an organised and knowledgeable VET Coordinator to support the effective, compliant and student-centred delivery of our vocational education and training programs.
This is a varied, hands-on coordination role spanning the student and course lifecycle.
You will work closely with trainers, administration staff, students, employers and community partners to support quality delivery, meet regulatory and contractual requirements, and promote positive student participation, retention and outcomes.
About the role
Reporting to the VET Development and Delivery Manager, the VET Coordinator supports the rollout and oversight of Prace's vocational education and training programs.
The role coordinates important student, trainer, assessment and compliance processes and helps ensure that programs meet Prace requirements, regulatory standards and funding and contractual obligations.
Based primarily at Merrilands Community Centre in Reservoir, the position may also involve visits to course delivery sites and liaison with employers, community organisations and employment service providers across Melbourne's northern metropolitan region.
Key responsibilities
conduct pre-training review interviews with prospective students and explain course requirements, expectations and delivery arrangements
coordinate student enrolment handovers and orientation processes
monitor attendance, student progress and assessment submissions and follow up outstanding actions
collect and monitor required student and course documentation, including training plans, practical placement workbooks, digital declarations, unit outcomes and Working with Children Checks
maintain accurate, complete and audit-ready records
support trainers with lesson plan tracking, course administration, equipment and learning resources
monitor practical placement allocations and associated documentation
conduct delivery-site checks covering facilities, resources, safety and compliance requirements
contribute to course promotion and marketing activities
About you




You will be an organised and proactive coordinator who understands the importance of accurate records, timely follow-up and clear communication in a regulated education environment.
You will bring:
sound knowledge of the Australian VET system and current Victorian regulatory and funding requirements
demonstrated experience coordinating accredited VET programs and associated student, trainer, assessment, placement and compliance processes
strong planning and organisational skills, with the ability to manage competing priorities and follow outstanding matters through to completion
excellent attention to detail and the ability to maintain accurate and audit-ready records
strong digital skills, including experience with Microsoft 365, SharePoint, Google Classroom or similar learning or student management platforms
strong written and verbal communication and stakeholder engagement skills
the ability to explain requirements clearly and work effectively with students, trainers, employers, community organisations and colleagues
the ability to work both independently and collaboratively, exercise sound judgement and identify and elevate risks.
Experience in adult and community education, a Learn Local provider or a similar environment would be highly regarded, particularly where this has involved supporting learners from diverse backgrounds or learners experiencing barriers to participation.
Qualifications and experience
Applicants must have:
TAE***** Certificate IV in Training and Assessment, or a successor or equivalent credential meeting current VET regulatory requirements (essential).
demonstrated experience coordinating accredited VET programs and their associated student, trainer, assessment, practical placement and compliance processes (essential).
a relevant tertiary qualification in vocational education and training, adult education, education,



community services, business administration or a related field, or substantial equivalent experience in an RTO or adult and community education setting (desirable).
About Prace
For more than 30 years, Prace has provided innovative, accessible and high-quality education and community programs across Melbourne's north.
Prace is a Learn Local provider, Registered Training Organisation, funded Neighbourhood House, registered charity and the operator of Prace College, an Independent Specialist School.
Guided by our vision ofchanging lives through education, we provide accessible education opportunities that build self-reliance and hope, strengthen communities and help break cycles of poverty and disadvantage.
Why join Prace?
At Prace, you will contribute to education and training programs that make a practical difference in the lives of students and the wider community.
We offer:
meaningful work within a community-focused education organisation
a varied role with contact across the full student and course lifecycle
the opportunity to work collaboratively with trainers, students, employers and community partners
a supportive and inclusive working environment
salary packaging benefits.
Prace is committed to equity, diversity and equal prospect.
We actively promote and protect the safety and wellbeing of children and young people and have zero tolerance for child abuse: Prace Child Safety Code of Conduct.
See our Child Safety Code of Conduct here:.
We encourage applications from people of diverse backgrounds and experiences.
Employment conditions
This is a fixed-term, part time position working 22.8 hours per week.
The position is classified at Adult Community Education Employees, General Staff Level 6 under the applicable workplace agreement.
Salary packaging is available.
Employment is subject to:
a satisfactory National Police Records Check
a current Working with Children Check or VIT registration
a current Victorian driver licence
satisfactory completion of a six-month probationary period.
A current First Aid certificate is desirable.
This position involves child-connected and child-related work.
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📌 Vocational Education And Training (Vet) Coordinator (Melbourne)
🏢 PRACE
📍 Melbourne