Sales & Leasing Administrator – Commercial Property
Step into a wide-ranging, detail-focused administration role supporting a busy commercial Sales & Leasing team.
If you're an organised administrator with real estate office experience and a genuine eye for accuracy, this is a great opportunity to build your career within a well-established commercial property team. You'll play a key support role across sales, leasing and marketing, working closely with an experienced group of Partners and agents.
The opportunity:
As Sales & Leasing Administrator, you'll provide vital administrative support across the Sales & Leasing and Marketing functions, helping keep transactions moving smoothly from listing through to settlement. You'll work closely with the sales and leasing team, gaining valuable exposure to the full lifecycle of a commercial property transaction.
Key responsibilities include:
Preparing commercial leases, disclosure statements, surrenders, transfers, offers to lease and licence agreements
Preparing heads of agreement to purchase and contracts of sale for digital signature
Preparing commercial sale and leasing authorities
Reporting sales and monitoring settlements, liaising with solicitors to confirm completion
Finalising sale and leasing files
Allocating deposit numbers and tracking deposit payments
Conducting credit checks, company enquiries, tenant checks and title searches
Recording owner details from title and company searches
Updating property management software with lease expiry and settlement dates
Printing and binding contracts for auctions
Preparing and sending contracts and leases for electronic signature
Providing administrative support to Partners and the sales team




Maintaining the key register and taking sales meeting minutes
Assisting with AML compliance administration
Preparing marketing and advertising schedulesManaging Google review requests and printing marketing collateral as required
This is a hands-on role offering genuine variety, where no two days look the same and your organisational skills will be put to great use.
About you:
You're an experienced administrator who thrives on structure and accuracy, and enjoys being the go-to person a busy team can rely on. You will ideally bring:
Previous real estate office experience (commercial experience highly regarded)
Previous administration experience in a professional office environment
General administrative training, with an Agent Representative Certificate considered a plus
A current Victorian driver's licence and ability to pass a police check
Excellent verbal and written communication skills
Strong computer skills across Word, Excel and Outlook, plus confidence with Adobe Pro
A high level of attention to detail and a strong customer service focus
Comfort working both independently and as part of a close-knit team
You're resilient, resourceful and ethical, with a good sense of humour and the confidence to earn the respect of a professional sales team.
Why this role?
Join a well-established, respected team within the commercial property sector
Enjoy genuine variety across sales, leasing and marketing administration
Work closely with experienced Partners and an established sales & leasing team
Build valuable, transferable skills across the full transaction lifecycle
Permanent, full-time position with long-term career potential
Salary range: $70,000 - $85,000 + Super dependent on your experience
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📌 Sales & Leasing Administrator - Commercial Real Estate (Melbourne)
🏢 Spire Recruitment
📍 Melbourne