Job Description
Job Category: Administration & Office Support
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Buildcorp is an Australian family-owned construction company with more than 36 years of experience delivering landmark projects and positive impact across Australia. Recognised for our commitment to excellence, integrity and long-term partnerships, we are seeking a highly capable Executive Team Assistant to join our Executive Office.
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The Opportunity
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This is a trusted and highly visible role at the centre of the business. Reporting to the Head of Corporate Affairs, you will provide executive support to the Chief Operating Officer while coordinating a portfolio of national events that bring our people, clients and industry partners together.
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Balancing executive support with end-to-end event delivery, you will play a critical role in ensuring our leaders are well supported and our events are delivered professionally, efficiently and in line with the Buildcorp brand.
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You will be a proactive, organised and detail-driven professional who anticipates needs before they arise, thrives in a fast-paced environment and enjoys bringing people and events together.
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Job Description
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Key Responsibilities
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Executive Support
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Provide end-to-end executive diary management, including meeting coordination, room bookings, catering, briefing packs and technology requirements.
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Manage domestic and international travel arrangements, including itineraries, accommodation, transport and related logistics.
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Monitor executive inboxes and email correspondence with professionalism, discretion and confidentiality.
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Establish and maintain efficient processes, meeting rhythms and administrative systems for the Executive Office.
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Coordinate recurring leadership and operational meeting cadences.
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Manage expense reconciliation, credit cards, invoicing and general administration.
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Identify opportunities to improve ways of working and support continuous operational improvement.
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National Events Coordination
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Coordinate the end-to-end delivery of Buildcorp's national events program across NSW, VIC and QLD.
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Manage event logistics, including venue sourcing, supplier coordination, invitations, registrations, RSVPs and attendee communications.
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Prepare event run sheets, briefing materials and stakeholder packs.
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Coordinate executive involvement and event-day requirements.
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Track event budgets, invoices and expenditure.
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Partner with internal stakeholders and external suppliers to ensure events are delivered on time, on budget and on brand.
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Support delivery of client, industry, leadership, employee and Foundation events across the business.
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Desired Skills and Experience
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What Success Looks Like
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The Executive Office operates smoothly, efficiently and with precision.




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Leaders can delegate with confidence, knowing priorities are anticipated and managed.
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Communications are polished, professional and brand-aligned.
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Meetings, travel and key executive priorities are seamlessly coordinated.
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National events are delivered professionally, on budget and with exceptional stakeholder experiences.
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Stakeholders experience a calm, capable and highly skilled point of contact.
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About You
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You are an experienced Executive Assistant, Team Assistant or Events Coordinator who brings:
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Proven experience supporting senior executives or business leaders.
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Demonstrated experience coordinating corporate events or stakeholder functions.
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Exceptional organisational skills and attention to detail.
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Strong judgement and discretion when handling sensitive information.
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Confidence engaging with senior stakeholders internally and externally.
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A proactive mindset and ability to anticipate needs.
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Outstanding communication and relationship-building skills.
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The ability to manage multiple priorities and competing deadlines.
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Why Buildcorp
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At Buildcorp, we value quality, trust and long-term relationships in our projects and our people. You'll join a collaborative, high-performing team and play a meaningful role supporting the leadership of one of Australia's most respected construction businesses while helping deliver events that strengthen our culture, relationships and reputation.
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