- Work side-by-side with Airservices' Chief Operating Officerin a high-profile, influence-driven role
- Join a purpose-led organisation where your impact is visible and valued
- Full-time permanent opportunity based in Melbourne
Summary
A critical support role partnering with the Chief Operating Officerto manage priorities, coordinate executive activities, and ensure effective communication, governance, and delivery across the leadership team.
The Organisation
Airservices Australia is a government-owned organisation responsible for the protected and efficient management of 11% of the world's airspace and provision of aviation rescue fire fighting services at Australia's busiest airports.
Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia's skies and keep it amongst the safest in the world.
We connect people with their world safely – linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism.
Airservices is committed to fostering a culture that is diverse, inclusive, and respectful. We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.
The Role & The Team
We are seeking a highly capable Executive Assistant to provide trusted,



high-level support to the Chief Operating Officer and contribute to the effectiveness of the broader Executive Leadership team. This is a fast-paced and highly visible role where you will act as a key enabler of executive decision-making, ensuring seamless coordination, communication, and delivery of priorities across the organisation.
Key responsibilities:
Executive Support & Coordination
Manage a complex and dynamic diary, inbox, and communications on behalf of the COO
Coordinate meetings, travel, and logistics (including agendas, papers, and follow-ups)
Prepare, collate, and prioritise briefing materials and documentation
Act as a key liaison with internal and external stakeholders
Leadership & Operational Support
Support the COO and leadership team to deliver on priorities and projects
Coordinate Executive and Board reporting, submissions, and actions
Track and manage key deliverables and outstanding actions
Governance & Administration
Maintain strong document management and record-keeping processes
Monitor workflow into and out of the COO Office
Support compliance, reporting and governance obligations
Manage expenses, invoices, and administrative processes
Meetings & Events
Organise executive meetings, forums, and events end-to-end
Take minutes, track actions, and ensure follow-through
Please see the link below to view the full Position Description:
The Person
You are a proactive,



highly organised and qualified Executive Assistant who thrives in a fast-paced, high-pressure workplace.
You will bring:
Extensive experience supporting senior executives in complex organisations
Exceptional organisational skills with the ability to manage competing priorities
Strong stakeholder engagement and communication skills
High levels of discretion, judgement, and integrity
A proactive and solutions-focused mindset
Advanced MS Office skills (Outlook, Teams, Word, Excel, PowerPoint)
You are:
Calm under pressure and highly dependable
Detail-oriented with strong follow-through
A natural relationship builder
Energised by supporting leaders and enabling outcomes
At Airservices Australia, we embrace and thrive on diversity of thought, perspectives, and capabilities because we know the benefits of having a workforce that is representative of the community that we serve. We appreciate everyone is unique and acknowledge diversity in thought leads to greater transparency and improved consideration in our decision making.
We believe a diverse workforce supported by an inclusive culture is central to our success. We actively encourage and welcome candidates from all cultural backgrounds, gender identities, people living with disability and Aboriginal and Torres Strait Islander peoples to apply.
Security Clearance
To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an Airservices Background check is required for this role. Please refer to the security check requirementssuccessful applicants will be required to undertake as part of the recruitment process.
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📌 Executive Assistant (Melbourne)
🏢 Airservices Australia
📍 Melbourne