Job Description
About the vacancy
Reporting to the Head Technician, the Facilities & Maintenance Planner is responsible for the planning, coordination and administration of maintenance, facilities and stores activities across the site.
Maintenance Planning & Coordination
Develop and coordinate preventative, reactive and corrective maintenance activities.
Manage the annual maintenance schedule, balancing operational requirements and maintenance windows.
Coordinate maintenance works across automated warehouse systems, cranes, shuttle systems, utilities, building services and infrastructure.
Liaise with internal stakeholders, contractors and service providers to ensure work is completed safely and efficiently.
Support maintenance reliability initiatives to improve asset performance and reduce downtime.
CMMS & Reporting
Administer and maintain the Ultimo CMMS system.
Manage work orders, asset records, maintenance schedules and reporting.
Audit maintenance records and completed work orders to ensure data integrity.
Prepare KPI reports and provide insights into maintenance performance, spend and operational trends.
Facilities Management
Conduct facility inspections and identify repair, refurbishment and improvement opportunities.




Coordinate building services including electrical, plumbing, utilities, telecommunications and infrastructure works.
Monitor facility costs, utility usage and maintenance expenditure to identify efficiencies and cost‐saving opportunities.
Inventory & Stores Management
Manage maintenance stores and spare parts inventory.
Receive, store and issue parts and materials while maintaining accurate inventory records.
Ensure stock levels support operational continuity and equipment reliability.
Drive standardisation and optimisation of critical spare parts holdings.
About you
Mechanical trade qualification or Engineering‐related tertiary qualification.
Strong maintenance planning and scheduling experience.
Mechanical trade background with sound technical knowledge.
Experience using CMMS platforms (Ultimo experience highly regarded).
Robust analytical and problem‐solving skills.
Demonstrated ability to manage competing priorities and meet deadlines.
High level of computer literacy, particularly in maintenance systems and reporting tools.
Commercial awareness and understanding of maintenance cost control.
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📌 Facilities & Maintenance Planner (New South Wales)
🏢 NewCold Advanced Logistics
📍 New South Wales