Job Description
Executive Personal Assistant / Office Manager
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Are you a highly organised Executive Assistant who thrives in a fast-paced environment and enjoys being the trusted right hand to a CEO?
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Our client, a successful and growing FMCG organisation based in Melbourne's Western Suburbs, is seeking an experienced Executive Personal Assistant / Office Manager to support their CEO while overseeing the smooth day-to-day running of the office.
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This is a pivotal role requiring someone who is proactive, resourceful and able to anticipate the needs of senior leadership while creating an organised and efficient workplace.
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About the Role
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Executive Personal Assistant / Office Manager
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Western Suburbs, Melbourne | Permanent | FMCG Industry
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Are you a highly organised Executive Assistant who thrives in a fast-paced environment and enjoys being the trusted right hand to a CEO?
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Our client, a successful and growing FMCG organisation based in Melbourne's Western Suburbs, is seeking an experienced Executive Personal Assistant / Office Manager to support their CEO while overseeing the smooth day-to-day running of the office.
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This is a pivotal role requiring someone who is proactive, resourceful and able to anticipate the needs of senior leadership while creating an organised and efficient workplace.
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About the Role
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Reporting directly to the CEO, you will provide high-level executive support while taking ownership of office operations. This is a diverse role where you'll be involved in everything from managing the CEO's schedule to coordinating business initiatives and ensuring the office runs seamlessly.
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Key Responsibilities
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Executive Support
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Manage the CEO's complex diary, appointments and inbox.
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Coordinate domestic and international travel, accommodation and itineraries.
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Prepare presentations, reports, board papers and meeting packs.
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Take meeting minutes and follow up on key action items.
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Screen and prioritise correspondence and confidential communications.
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Build strong relationships with internal and external stakeholders.
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Assist with projects, business initiatives and executive reporting.
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Handle sensitive and confidential information with the utmost discretion.
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Office Management
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Oversee the day-to-day operations of the office.
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Coordinate office suppliers, facilities and service providers.
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Manage office budgets, purchasing and expense reconciliation.
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Organise company meetings, events and staff functions.
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Support onboarding of current employees and assist with general HR administration.
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Ensure office policies, procedures and administrative systems remain efficient.
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Act as the go-to person for all office-related matters.
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About You
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To be successful in this role, you will have:
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Demonstrated experience as an Executive Assistant, CEO Personal Assistant or Office Manager.
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Previous experience supporting C-suite or senior executives.
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Exceptional organisational and time management skills with the ability to manage competing priorities.
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Outstanding communication and stakeholder management skills.
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A proactive, solutions-focused approach with strong initiative.
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High levels of professionalism, confidentiality and discretion.
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Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
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Experience within an FMCG, manufacturing or commercial environment will be highly regarded.
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What's on Offer
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Join a well-established and growing FMCG organisation.
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Work closely with an experienced CEO and executive leadership team.
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A varied and autonomous role where no two days are the same.
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Collaborative, supportive and down-to-earth team culture.
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Western Suburbs location with onsite parking.
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Opportunity to make a genuine impact and grow your career within a successful business.
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At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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