Job Description

About Us: HEQS Wholesale Group is a Smithfield NSW based wholesaler of home furniture and white goods appliances. We're looking for a reliable, detail-focused administrator to join our Fleet & Facilities team long-term.

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About the Role:

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This is a hands-on administrative support role keeping our vehicle fleet, warehouse assets and properties accurately recorded, compliant and running smoothly. You'll work alongside the Fleet & Facilities team and deal directly with suppliers and mechanics.

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Key Responsibilities:

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Keep the fleet and asset registers accurate and up to date (vehicles, forklifts, tools, keys)
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Manage vehicle registrations, services, repairs and penalty/infringement nominations
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Contact suppliers and mechanics to obtain, compare and negotiate quotes
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File and track insurance documents and renewal dates for the fleet and properties
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Prepare vehicle condition reports and flag issues for follow-up
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Support property admin: lease/contract paperwork, maintenance requests
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General office admin: data entry, filing, scanning, calls and emails
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Allocate vehicles, keys and equipment to staff and keep accurate records
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What We're Looking For:

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Australian work experience with positive local knowledge (e.g. vehicle registration, compliance, dealing with local suppliers/mechanics). This role needs someone who understands how things work here — it is not suited to recent graduates without local work experience
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Permanent, unrestricted right to work in Australia (Australian citizen or permanent resident, or otherwise no time limit) — visa sponsorship is not available
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Experience in fleet, vehicle, asset or facilities/property administration is highly regarded (not essential — we train on our systems)
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Strong attention to detail and accuracy
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Good communication skills — confident dealing with suppliers and negotiating quotes
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Good computer skills (Microsoft Excel, Word, Outlook) and comfortable using AI tools to work efficiently
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Reliable, organised and looking for a stable, long-term role
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Current Australian driver's licence preferred
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What We Offer:

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Full time, in office role based in Smithfield NSW, Monday to Friday
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Training on our systems, supervision and support
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A supportive, team-based environment and a long-term career in facilities/fleet administration
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J-18808-Ljbffr

📌 Fleet & Facilities Admin Assistant New South Wales (Australia)
🏢 HEQS Wholesale Group
📍 Australia