Job Description
Reporting to the Project Manager, People & Facilities, the Office Assistant role provides general administrative support, coordinates office operations, maintains supplies and facilities and organises events and catering.
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Responsibilities
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Office operations and administration
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Manage the reception inbox and respond to general office enquiries.
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Coordinate deliveries, courier services and internal mail.
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Maintain office, meeting room and kitchen supply inventory levels.
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Place weekly orders for kitchen supplies and stationery for the Sydney and Brisbane offices.
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Manage part of the office supplies budget.
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Create presentations and documents using Microsoft 365, including PowerPoint, Excel and Word.
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Facilities, events and workplace experience
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Ensure meeting rooms remain clean, tidy and ready for use.
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Submit and track maintenance requests for the Sydney and Brisbane offices with building management.
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Monitor facilities support tickets, respond promptly and ensure requests are resolved on time.
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Organise catering as required.
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Plan staff events in coordination with the Social Committees.
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Organise e-waste collection for the Sydney and Brisbane offices.
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Health, safety and security
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Manage fire warden and first-aid training schedules.
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Support the General Manager, Safety and Wellbeing in ensuring all offices meet applicable health and safety requirements.
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Issue, record and collect staff security passes for the Sydney and Brisbane offices.




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Executive and team support
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Provide executive assistance to the CEO.
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Arrange travel for the EGM and team members.
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Assist with general travel enquiries and escalated urgent travel matters to the Project Manager, People & Facilities.
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Coordinate itineraries and logistics for international visitors.
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Assist in welcoming and onboarding recent employees at the Sydney office.
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Skills
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Strong organisational, prioritisation and multitasking abilities
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High level of professionalism, confidentiality and communication
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Ability to work effectively in fast-paced environment
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Attention to detail, proactive problem solving and commitment to quality
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Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
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Required qualifications
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A minimum of 5 years proven experience in executive
assistance/admin/office
assistant role
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Languages
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English (full professional competence)
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Preference may be given to candidates with the following
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Candidates with a strong can-do attitude who are comfortable with the hands-on nature of the role
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Others
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Working in the office 5 days a week
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As a worker, you must comply so far as reasonably practicable, with any reasonable instruction that is given by Iberdrola Australia to comply with health and safety requirements.
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Availability to travel interstate and to rural locations.
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📌 Office Manager (New South Wales)
🏢 Iberdrola Australia
📍 New South Wales