Job Description

Part time Administration Officer (with Graphic Design skills a bonus)

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We are looking for a reliable and detail-oriented Part-Time Administration Officer to join our team on a part-time contract basis (20 hours per week). This role is primarily focused on administration and operational support. If you also have graphic design skills, that's a fantastic bonus — and very welcome!

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Key Responsibilities

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Administration & Operations (Primary Focus)

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Credit card data entry and reconciliation
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Maintaining and updating cost, payment, and operational trackers
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Processing invoice payments via credit card
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Coordinating flights, accommodation, and travel bookings
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Supporting the finance team with general admin tasks
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Managing courier bookings and logistics
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Organizing and maintaining digital and physical file systems
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Assisting with recruitment administration (posting roles, scheduling interviews, coordinating communications)
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Cross-checking conference reports and documents for numerical accuracy
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Events Support

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Assisting with event-related administration including menus, vendor quotes, and supplier coordination
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Graphic Design (Advantageous — Not Essential)

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Creating visual assets such as presentations, reports, or marketing materials as needed
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Supporting design requests across the team when required
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About You

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Solid attention to detail — you pick up errors others miss
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Highly organized with outstanding file and task management habits
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Proactive and self-motivated — you take initiative
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Eager to learn and happy to take clear direction
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Positive, collaborative attitude and a team player
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Comfortable managing a variety of tasks across different areas
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Skills & Experience

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Previous experience in an administration or office support role
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Proficiency in MS Office (Excel, Word, Outlook) and/or Google Workspace
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Exposure to basic finance or accounts administration (highly regarded)
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Graphic design skills — Adobe Suite or Canva — highly regarded but not essential
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📌 Part Time Administration Officer With Graphic Design Skills A Bonus Victoria
🏢 Brain Sells
📍 Victoria