Job Description
On behalf of our client, we are seeking a full-time experienced Contract Administrator.
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This role plays a key part in ensuring that client engagements, labour allocations, and transport service arrangements for our client are accurately documented, actively managed, and aligned with contractual requirements.
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Working closely with operations, scheduling, and client-facing teams, you will ensure that contracts are effectively administered across their full lifecycle - from onboarding through to variations, performance tracking, and reporting.
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Key Responsibilities:
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You will be responsible for:
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Preparing, reviewing and maintaining contracts relating to logistics services, including container unloading, transport and related operational services
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Managing contract variations and change requests (e.g. changes to scope, service levels, volumes or pricing), ensuring appropriate documentation and approvals are in place
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Coordinating contract setup and onboarding of new client engagements, including maintaining registers, tracking key dates, and ensuring all required documentation is complete
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Ensuring labour deployment aligns with contractual obligations, agreed service levels, and client requirements
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Monitoring contractor and service delivery performance against contractual terms, including KPIs, SLAs and agreed deliverables
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Investigating and resolving contract-related queries or discrepancies (e.g. invoicing, service scope, or delivery issues) in collaboration with operations
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Preparing reports and updates for management on contract status, variations,



risks and performance outcomes
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Assisting with submissions, service proposals and renewals, including compiling supporting documentation
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Maintaining accurate records across systems to ensure contract and operational data is up to date and audit-ready
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Qualifications, Skills & Experience
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A Diploma or higher qualification in a related field; or
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At least 3 years experience in contract administration (preferably within logistics, transport, labour hire or a similar operational environment).
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Demonstrated experience in contract administration, preferably within logistics, supply chain, transport, or labour hire environments
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Strong ability to interpret and manage contract terms, including variations, extensions and service adjustments
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Experience supporting operational teams with contract-linked activities such as workforce allocation, service delivery tracking or invoicing
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High attention to detail, particularly when managing large volumes of documentation and data
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Solid organisational and time management skills, with the ability to manage multiple contracts and priorities simultaneously
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Effective stakeholder engagement skills, including working with operations teams, clients and contractors
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Strong written communication skills, particularly in drafting formal correspondence, reports and summaries
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Proficiency in Microsoft Office and experience working with CRM, ERP or contract management systems
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Salary:$90,000 - $110,000 per annum (excluding superannuation)
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📌 Contract Administrator (Melbourne)
🏢 EPG Payroll & HR Australia
📍 Melbourne