Job Description
Executive Assistant
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About Us
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At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.
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About the Role
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We're seeking a highly organised and proactive Executive Assistant to provide dedicated support to 2–3 Group 2 Executives within our Retail Division.
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This is a pivotal role that sits at the heart of a fast-paced executive environment, requiring exceptional organisational skills, sound judgement, and the ability to build strong relationships across all levels of the business. You will act as a trusted partner to senior leaders, enabling them to focus on strategic priorities by managing complex schedules, coordinating key activities, and ensuring the smooth operation of their day-to-day responsibilities.
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You will thrive in an environment where priorities can shift quickly, demonstrating flexibility, professionalism, and a solutions-focused mindset.
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Role Location: Melbourne, Sydney or Brisbane
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What will your day look like?
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In this role, you will:
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Provide proactive executive support to 2–3 Group 2 Executives within Retail
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Manage complex calendars, scheduling meetings and coordinating competing priorities
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Coordinate domestic and international travel arrangements, including itineraries, accommodation and expense management
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Prepare, review and format executive correspondence, presentations, reports and briefing materials
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Support executive leadership team meetings through agenda preparation, minute-taking and action tracking
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Act as a key liaison between executives and internal and external stakeholders
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Coordinate business-wide communications and ensure timely follow-up of actions and commitments
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Manage confidential information with the highest degree of discretion and professionalism
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Support the planning and execution of leadership offsites, town halls and other strategic events
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Conduct research, compile information and prepare reports to support executive decision-making
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Drive administrative efficiency by identifying opportunities to improve processes and ways of working
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Build robust working relationships across the Retail division and broader enterprise
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What will you bring?
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To be successful in this role, you will bring:
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Significant experience supporting senior executives within a large, complex organisation
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Proven ability to manage multiple, often competing priorities while maintaining exceptional attention to detail
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Outstanding organisational, planning and time management skills
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Strong written and verbal communication skills with the ability to engage confidently with stakeholders at all levels
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Demonstrated experience preparing executive-level presentations, reports and communications
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Advanced Microsoft Office skills, including Outlook, PowerPoint, Word and Teams
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Sound judgement, resilience and the ability to work independently in a fast-paced environment
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A high degree of professionalism, integrity and discretion when handling sensitive information
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A proactive approach with the ability to anticipate needs, identify risks and solve problems before they arise
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Strong stakeholder management skills and a collaborative working style
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You're not expected to have 100% of these skills. At ANZ, a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we'd love to hear from you.
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