Job Description
MBB Consulting is a specialist project advisory and consulting firm delivering procurement, commercial, project management, contract administration, cost management and project support services across major infrastructure and development projects.
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About The Role
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We're looking for an organised and proactive Administration Officer to join our growing team. This is a unique opportunity to build a long-term career with MBB Consulting, beginning on a major infrastructure project before transitioning into a Finance & Administration Manager role within our Hawthorn office.
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For the remainder of ****, you'll be based primarily in our Hawthorn office, allowing you to become familiar with our team, systems and business while supporting project mobilisation. Once our new project is underway in early ****, your role will require you to be at our Kalkallo project site for approximately 50% of the time for roughly two years where you'll play a key role in project administration and document control. As the project reaches completion, you'll transition back to our Hawthorn office into an Office Manager & Finance Administration role, taking ownership of the day-to-day administration and finance functions of our growing consultancy.
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Key Responsibilities
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Manage document control across the project lifecycle, ensuring documentation is accurate, compliant and readily accessible.
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Administer document management systems (including Aconex and SharePoint), maintaining document registers, workflows, user access and project records.
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Coordinate document submissions,



reviews, approvals, transmittals and project correspondence.
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Develop and maintain document control procedures, ensuring compliance with project standards and supporting continuous improvement initiatives.
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Coordinate document handover, project close-out and archiving activities.
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Prepare meeting agendas, minutes and action registers, and provide day-to-day project administration support including correspondence, stakeholder communication and general office coordination.
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Build solid working relationships with project managers, engineers, contractors and clients to support the efficient flow of project information.
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As the project progresses, work alongside our current Finance & Administration Manager to transition into broader office administration, finance coordination and business support responsibilities.
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About You
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Experience in project administration, document control, site administration or a similar project support role.
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Experience using document management systems such as Aconex, SharePoint or similar platforms.
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Strong organisational skills with exceptional attention to detail and the ability to manage multiple priorities.




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Confident using Microsoft Office (particularly Word, Excel and Outlook) and comfortable learning new systems.
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Excellent written and verbal communication skills, including experience preparing meeting minutes and coordinating project documentation.
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A proactive, organised and solutions-focused approach, with the confidence to build positive relationships across project teams.
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A genuine interest in developing a long-term career with MBB Consulting, with the opportunity to transition into a Finance & Administration Manager role.
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Ideally located within reasonable travelling distance of both our Hawthorn office and the Kalkallo project site.
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What we offer
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Career growth and professional development opportunities, including the opportunity to transition into a long-term Office Manager / Finance Administrator role following project completion
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The chance to contribute to the successful delivery of a high-profile infrastructure project
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A supportive, collaborative and inclusive team culture, where your contribution is recognised.
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Variety in your work. You'll support projects, people and business operations.
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Ongoing mentoring and development.
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If you're someone who enjoys variety, thrives in a fast-paced environment and is looking for genuine career progression rather than just another administration role, we'd love to hear from you.
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Only shortlisted candidates will be contacted.
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📌 Administration Officer (South Australia)
🏢 MBB Consulting
📍 South Australia