Job Description
Based in Pyrmont Sydney with hybrid work options
Competitive salary package up to $120K plus Super plus 20% Bonus (based on skills/experience)
Our client, a leader in the immigration law firm industry based in Pyrmont, is seeking an Executive Assistant/Office Manager to join their team.
This is a mission-critical role, where you will be brainstorming daily with the Founder, supporting her business schedule and taking charge of the things that keep the business operating efficiently.
You will be skilled at providing robust executive support to a senior leader and be comfortable being a first point of contact with stakeholders including staff, clients and partners.
This role requires a high level of drive, pro-activeness, discretion and eagerness to get any job done.
You will also be passionate about customer service and capable of building the trust and confidence of the leadership team and stakeholders.
The role is both big picture and hands-on, requiring strong emotional maturity and a high level of energy.
Key Responsibilities
Support the Managing Director/Founder in day-to-day activities of the executive office, coordinating and organising workflows in ways that help achieve maximum productivity
Manage the calendar of the Managing Director, ensure excellent preparation, seamless flow and ample time for meetings and follow up
Ensure all requests from the Managing Director are prioritised and actioned
Act as the point of contact between staff, clients and partners
Manage incoming communications including calls, emails and other client and staff enquiries, escalating issues as required
Take ownership of the day-to-day office environment, ensuring it is organised, welcoming, professional and conducive to high performance
Act as a culture champion,



helping to create an engaging workplace where people feel connected, supported and motivated to do their best work
Support key initiatives from planning through to completion, ensuring projects are delivered on time and to budget
Manage the domestic and travel requirements of the Managing Director and team members
Implement systems and processes to continuously improve business efficiency
Running departmental meetings, monthly all-hands meetings, and participating in quarterly and annual business planning sessions to capture notes, to do's, issues and goal completion
Manage supplier relationships to help keep offices clean and tidy
To be Successful Within This Role
You have at least 5+ years' relevant EA/Office Management experience ideally in a fast growth business or entrepreneurial setting
Proactive and anticipatory, and able to take initiative
Willingness to learn the EOS framework for scaling companies
Drive to work closely with the Founder and be part of business transformation and growth
The ability to champion the culture and build strong trust and rapport with the Managing Director and team
Excellent communication and professional at all times
The ability to stay calm under pressure and you don't sweat the small stuff
An ownership mindset, be highly structured and detail driven
Benefits and Culture
Competitive salary package up to $120K per annum plus Super plus Bonus 20% (Based on skills/experience and potentially higher salary if pro-rata or part-time)
Full-time opportunity
Friendly, fun, dynamic work environment
5 weeks annual leave (pro-rated) after 12 months
Birthday and Volunteer leave
Exciting opportunity to work in a business that changes people's lives
Candidates must have unrestricted working rights within Australia to be considered.
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📌 Executive Assistant / Office Manager (New South Wales)
🏢 Talent Matters
📍 New South Wales