Job Description
A member ofVirtusHealthSpecialistDayHospitals
PartTime
Work in a supportive and friendly team
Join a safe & inclusive workplace; we have an active Ally Network & Diversity Council
Stay on top of your physical and mental health with the Virtus Wellness Program
Realise your career ambitions through our leadership development program
Our small, collaborativeReception/Schedulingteam have a vacancy for an enthusiastic, well spoken & motivated individual to work alongside our team of Administration staff in supporting theProcedure Centre'sadmissions & receptions.You must be able to thrive in a busy environment,manage withsometimes competing and unplanned workloads, andbeable to proactively meet any challenge within deadlines.
The scope of the role involves but is not limited to responsibilities such as:
Coordinatedaily activities at a busy front desk
RingCentral management inclusive of answering calls, directing phone lines tootherdepartmentsandactioning voicemails
Prepare admission&discharge; paperworkand complete other clerical tasks such as data entry
Conductfollowup requests and make reminder calls forplanned procedures
Maintainaccurateandeffective record management systems including preparation of medical records
Schedule upcoming procedures as well as liaising withdoctors,medicalsecretariesandanaesthetists
ActionHealth Fund Checks asrequired
Processing payments with EFTPOS machine, invoicing appointments, and receipting forprocedures
Coordinate withthe multidisciplinary team across departments




Assisting the Director of Nursing and Administrative Team Leaderwithadhocadministrativeduties as requested
The successful candidate will have:
Excellent interpersonal and communication skills
Highly developed organisational skills with the ability tomulti-task,prioritiseprocessesandmeet deadlines in a fast-paced setting
Strong attention to detail
Empathetic understanding and ability to provide the uttermost respect and support for allpatients,doctorsandstaff.
Experience in MS Office(Outlook, Word, and Excel)
Works well independently and within a team
Previousexperienceinahospitaladministrationpositionand comfortable with patient facingtasks(HighlyDesired)
Previousexperience in theatre scheduling(Highly Desired)
Who are we?
Virtus Specialist Day Hospitals are leading providers operating theatre services, designed to provide the best possible environment for patients and their surgeons.Virtus Specialist Day Hospitals form a network of day hospitals across the east coast of Australia extending into NSW,Queensland,VictoriaandTasmania.
Employerquestions
Your application will include the following questions:
How many years of experience do you have in Medical Administration?
Have you conducted Theatre Scheduling for a Hospital before?
Do you have a currentWorkingWithChildren's Check (WWCC)?
Do you have data entry experience?
Which of the following statements best describes your right to work in Australia?
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📌 Administration Clerk (Victoria)
🏢 Virtus Health
📍 Victoria