Job Description
Zenith Group Holdings is a multi‐company organization operating across specialized automotive services and training platforms, including CMT Scanner, The Dent Academy, and Hail Response Team.
We are a fast‐growing, execution‐driven group focused on operational excellence, innovation, and scale.
We are seeking a highly experienced Senior Executive Assistant to serve as a strategic right hand to executive leadership across all companies.
Role Overview
The Senior Executive Assistant will provide high‐level administrative, operational, and strategic support across multiple businesses under the Zenith Group Holdings umbrella.
This role goes far beyond traditional admin work—it requires discretion, exceptional organization, proactive problem‐solving, and the ability to manage complexity across multiple priorities, teams, and timelines.
This position is ideal for someone who thrives in fast‐paced environments, anticipates needs before they arise, and acts as a force multiplier for executives.
Key Responsibilities
Executive Support
Manage complex calendars, scheduling and time prioritization across multiple companies
Act as a gatekeeper and liaison between executives and internal/external stakeholders
Prepare executives for meetings, presentations and travel with detailed briefings
Handle confidential and sensitive information with the highest level of discretion
Cross‐Company Coordination
Support operations across CMT Scanner, The Dent Academy and Hail Response Team
Track priorities, deadlines and follow‐ups across leadership initiatives
Coordinate communication between leadership and department heads




Ensure alignment and execution of executive directives across companies
Operations & Project Support
Assist with special projects, strategic initiatives and internal rollouts
Track action items, KPIs and deliverables from leadership meetings
Help streamline workflows, systems and internal processes
Create and maintain SOPs, documents and internal reference materials
Communication & Documentation
Draft emails, internal communications and executive correspondence
Prepare presentations, reports and summaries for leadership use
Organize and maintain digital files, contracts and records
Represent executive leadership professionally with clients, partners and vendors
Travel & Logistics
Coordinate domestic and international travel across companies
Manage itineraries, accommodations and expense tracking
Anticipate logistical needs for events, meetings and off‐sites
Qualifications
Required
5+ years of experience as an Executive Assistant or Senior Executive Assistant
Experience supporting C‐level or founder‐led organizations
Proven ability to manage multiple executives or business units simultaneously
Exceptional organizational, communication and time‐management skills
High level of discretion, professionalism and trustworthiness
Strong proficiency with Google Workspace, Microsoft Office and collaboration tools
Ability to operate independently and make sound judgment calls
Preferred
Experience working in multi‐company or holding‐company environments
Background in operations, project management or business administration
Familiarity with CRM systems, project management tools or internal dashboards
Experience in quick‐growth, entrepreneurial or automotive‐related businesses
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📌 Senior Executive Assistant (Queensland)
🏢 Zenith Group Holdings
📍 Queensland