Executive Assistant to Director | Property
Our client is a fast-moving property and finance business helping clients build wealth through property investment. Our work spans acquisitions, contracts, finance, and construction. As a small, high-performing team, every role has a direct impact.
The Role
We're seeking a proactive, highly organised Executive Assistant to support the hands on Director. This is a hands-on role for someone who thrives on staying one step ahead, managing priorities, protecting time, and ensuring nothing slips through the cracks. You'll act as the business's right hand and a key driver of operational rhythm across the business.
Key Responsibilities
Own the outlook diary, inbox, and priorities
Coordinate meetings, agendas, minutes, and follow-ups
Maintain weekly rhythms (1:1s, team meetings, planning sessions)
Prepare reports, presentations, and key business data
Track KPIs, flag risks, and elevate issues early
Act as a gatekeeper for communication and information flow
Support finance and property processes when deals hit roadblocks
Oversee administrative departments,



ensuring their teams are performing effectively, meeting business expectations, and operating consistently across the organisation
Assist with planning days, projects, and business initiatives
About You
Proven experience as an EA, or senior admin skilled, ideally within finance, lending, mortgage broking, or property
Exceptionally organised with strong attention to detail
Confident communicator with high discretion
Proactive mindset—anticipates needs and solves problems early
Tech-savvy across Microsoft Office / Google Workspace
Able to manage time-sensitive tasks without error
All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding.
Additional information
Monday to Friday in office role
Fast-paced, high-impact role for a proactive, organised professional
Executive Assistant role supporting a busy hands on Director
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📌 Executive Assistant To Director | Property (Queensland)
🏢 Huntd Recruitment
📍 Queensland