Job Description
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Flexible, part-time role with genuine work-life balance
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Varied role spanning finance, facilities & Board support
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$100K-$120K pro rata in a prestigious CBD chambers
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Office Manager
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Location: Melbourne CBD | Part-Time, Flexible | $100,000 - $120,000 AUD (pro rata)
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Our client, a prestigious Barristers Chambers located in Melbourne's CBD, is seeking an experienced Office Manager to join their team on a part-time, flexible basis. This is a broad and varied role that blends facilities management, member services, board support, and finance, all within a professional legal environment that demands discretion, accuracy, and a high standard of presentation at all times.
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About the Role
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This is a fantastic opportunity for an experienced practice or office manager to take ownership of the day-to-day running of a well-regarded Chambers, working closely with members, the Board, and front-of-house staff.
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Key responsibilities include
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Member & Onboarding Management
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End-to-end coordination of the new member process, including membership agreements, fee collection, and structured inductions
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Maintaining accurate member records and databases
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Managing membership renewals, fee schedules, and agreement variations
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Acting as first point of contact for member queries
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Offboarding departing members, including final reconciliations
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Facilities & Office Operations
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Overseeing the day-to-day running of the Chambers, including communal, meeting, and shared workspace areas
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Managing room bookings, meeting space setups, and AV requirements
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Coordinating with external contractors, building management, and service providers for maintenance, cleaning, security, and fit-out or repair works
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Managing office supplies, equipment, and vendor relationships
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Ensuring the physical environment consistently reflects the standard of the Chambers
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Events Coordination
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Planning and coordinating Chambers events, including member functions, career development sessions, and Board-related events
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Managing invitations, RSVPs, and event logistics end-to-end
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Board & Director Support
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Taking and distributing accurate minutes at Board meetings
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Providing ad hoc administrative support to Directors, including diary management and document preparation
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Assisting with the preparation of Board papers and reports
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Supporting governance and compliance requirements
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Finance & Accounting Support
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Collecting and receipting membership fees and other Chambers income
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Assisting with accounts payable and receivable functions
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Liaising with the external accountant or bookkeeper
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Monthly reconciliations, expense tracking, and budget reporting support
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Issuing invoices and following up on outstanding payments
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People Management
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Direct line management of the Receptionist, including day-to-day oversight and scheduling
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Supporting a positive, professional front-of-house culture
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Background & Experience The ideal candidate will bring proven experience in an Office Manager or Practice Manager role, ideally gained within a professional services, legal, or membership-based environment. Strong accounting and bookkeeping skills are essential, along with hands‐on experience in facilities management.
n You'll be comfortable operating at both an operational and senior stakeholder level, with the confidence to support a Board and the warmth to build genuine relationships across a diverse membership. Exposure to finance and accounts functions, facilities oversight, and people leadership will be highly regarded, as will a natural ability to manage competing priorities with discretion, composure, and strong attention to detail.
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Experience, Technical Requirements & Qualifications
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Office management and
bookkeeping/accounting
experience
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Experience in a legal office environment (desirable)
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Extensive use of MS Word, Excel, Outlook, Mac Mail, printer drivers, Teams, OneDrive, Dropbox, and online banking
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Comfortable learning new software applications (e.g., for coordination with Company accountants)
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Must be willing and able to undergo VicPol and AFP police checks
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Skills & Attributes
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Solid bookkeeping and financial administration experience (essential)
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Experience liaising with external
accountants/auditors
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Highly organised with strong attention to detail
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Ability to manage multiple stakeholders and priorities
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Experience supporting governance or committee structures (desirable)
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Proven people leadership capability
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Professional, proactive, and service-oriented approach
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Compensation $100,000 - $120,000 AUD (pro rata for part-time hours)
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📌 Office Manager (Victoria)
🏢 Miller Leith
📍 Victoria