Job Description
A member ofVirtus
HealthSpecialistDay
Hospitals
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PartTime
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Work in a supportive and friendly team
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Join a safe & inclusive workplace; we have an active Ally Network & Diversity Council
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Stay on top of your physical and mental health with the Virtus Wellness Program
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Realise your career ambitions through our leadership development program
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Our small, collaborative
Reception/Scheduling
team have a vacancy for an enthusiastic, well spoken & motivated individual to work alongside our team of Administration staff in supporting theProcedure Centre'sadmissions & receptions.You must be able to thrive in a busy environment,manage withsometimes competing and unplanned workloads, andbeable to proactively meet any challenge within deadlines. The scope of the role involves but is not limited to responsibilities such as:
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Coordinatedaily activities at a busy front desk
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RingCentral management inclusive of answering calls, directing phone lines to
otherdepartmentsand
actioning voicemails
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Prepare admission&discharge; paperworkand complete other clerical tasks such as data entry
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Conductfollowup requests and make reminder calls forplanned procedures
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Maintainaccurateand
effective record management systems including preparation of medical records
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Schedule upcoming procedures as well as liaising with
doctors,medicalsecretariesand
anaesthetists
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ActionHealth Fund Checks asrequired
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Processing payments with EFTPOS machine, invoicing appointments, and receipting forprocedures
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Coordinate withthe multidisciplinary team across departments
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Assisting the Director of Nursing and Administrative Team Leader
withadhocadministrative
duties as requested
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The successful candidate will have:
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Excellent interpersonal and communication skills
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Highly developed organisational skills with the ability tomulti-
task,prioritiseprocessesand
meet deadlines in a fast-paced environment
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Robust attention to detail
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Empathetic understanding and ability to provide the uttermost respect and support for all
patients,doctorsand
staff.
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Experience in MS Office(Outlook, Word, and Excel)
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Works well independently and within a team
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Previousexperiencein
ahospital
administrationposition
and comfortable with patient facing
tasks(HighlyDesired)
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Previousexperience in theatre scheduling(Highly Desired)
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Who are we?
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Virtus Specialist Day Hospitals are leading providers operating theatre services, designed to provide the best possible environment for patients and their surgeons.Virtus Specialist Day Hospitals form a network of day hospitals across the east coast of Australia extending into NSW,
Queensland,Victoriaand
Tasmania.
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Employerquestions
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Your application will include the following questions:
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How many years of experience do you have in Medical Administration?
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Have you conducted Theatre Scheduling for a Hospital before?
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Do you have a current
WorkingWithChildren
's Check (WWCC)?
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Do you have data entry experience?
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Which of the following statements best describes your right to work in Australia?
#J-*****-Ljbffr

📌 Administration Clerk (Victoria)
🏢 Virtus Health
📍 Victoria