Byrne & Sons Painting Services Pty Ltd – Erina NSW
We're looking for a highly organised, proactive Office Administrator to join our growing painting business.
The role will initially start
part-time while you learn our systems, CRM, team and day-to-day operations
, with the intention of progressing into a
full-time office co-ordinator once fully trained and integrated into the business
.
We're growing quickly, so this is an opportunity to come in early and become a key part of the company as we expand our crews and operations.
While some on-site training would be necessary, the position would be mostly remote to start, as the company expands we would look to at it being a hybrid role with an office.
Key Responsibilities
Managing incoming calls, enquiries and customer communication
Booking and coordinating quote inspections
Learning & Managing our CRM
keeping leads, quotes and jobs organised
Coordinating job schedules across multiple painting crews
Sending deposits, progress invoices and final invoices
Monitoring outstanding accounts and following up payments
Managing supplier invoices, receipts and bookkeeping documentation
Liaising with our bookkeeper and keeping financial paperwork organised
Preparing job folders and ensuring crews have the information they need before starting
Sending pre-start information and updates to customers
Coordinating routine material and supplier requirements
Collecting daily job updates, photos and progress information from crews
Following up completed projects and requesting customer reviews




General office administration and helping improve internal systems and processes
Keeping the director informed of anything requiring their attention or decision
About You
We're looking for someone who is:
Extremely organised and reliable
Confident communicating with customers, tradespeople and suppliers
Comfortable taking ownership rather than waiting to be told every small task
Good at prioritising when several things are happening at once
Able to understand, use and integrate AI into their workflow
Confident with computers, email, spreadsheets and cloud-based software
Detail-oriented with invoicing, scheduling and paperwork
Friendly and professional on the phone
Interested in growing with the business and taking on greater responsibility over time
Previous administration experience within trades, construction, property, building or a service-based business would be highly regarded.
The Opportunity
This isn't intended to remain a small part time admin position.
You'll initially work closely with the director to learn how the company operates and gradually take ownership of the day-to-day administration.
As you're trained and integrated into the business, the position will progress toward
full-time
, with the opportunity to become a central part of the company's operations as we continue to grow.
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📌 Office Coordinator/Admin (New South Wales)
🏢 Byrne & Sons Painting Services
📍 New South Wales