Job Type: Permanent position | Full time position
Job Description
Position: Office Manager
Type: Full time
Employer: Arvenica Pty. Ltd.
Location: Macquarie Park, NSW
Salary: $90,000 per annum
About the Business: Arvenica Pty. Ltd. is a professional migration agency based in Macquarie Park, Sydney, providing comprehensive migration services and related advisory support to individuals and businesses.
About the Position: The Office Manager plays a central role in ensuring the smooth and efficient day-to-day operation of Arvenica Pty. Ltd. This position oversees administrative systems, coordinates office resources, supports staff and client processes, and helps maintain the high standards of organisation and service delivery expected in a busy migration practice.
Key Responsibilities
Oversee daily office operations, including reception, correspondence, filing systems, and administrative workflows
Coordinate diaries, appointments, and meeting schedules for the team
Manage office supplies, equipment, and vendor relationships
Support the preparation and organisation of client documentation and internal records




Maintain accurate databases and ensure compliance with administrative policies and procedures
Assist with staff coordination, onboarding support, and general workplace organisation
Handle client enquiries professionally and escalates matters appropriately
Contribute to continuous improvement of office systems and processes
Requirements
Australian citizens and permanent residents are encouraged to apply
Associate Degree (or equivalent)
Minimum of 4 years' relevant experience
Strong organisational and time-management skills, with the ability to prioritise competing demands
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and general office software
Ability to work accurately with attention to detail in a professional services environment
Strong interpersonal skills and a client-focused approach
Capacity to work both independently and collaboratively within a small team
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