Contracts Administrator – Commercial Construction
Sydney / NSW | Full-time
Daily, hands-on Procore experience is mandatory
Applicants without full Procore exposure will not be considered
PLEASE READ BEFORE APPLYING
This role is for an experienced Commercial Contracts Administrator who uses Procore daily and can operate independently from day one.
If you have:
"Some exposure" to Procore
Only uploaded documents
Used Procore occasionally
Worked alongside someone else who used Procore
Do not apply.
THE ROLE
We are a growing commercial construction business delivering multiple projects across NSW.
We are seeking a fully competent Contracts Administrator who can take ownership of the commercial function and support a Senior Project Manager without hand-holding.
This is not a junior role and not a learning role.
KEY RESPONSIBILITIES
You will be responsible for:
End-to-end subcontract and supplier administration
Procurement planning and execution
Preparing, issuing, and managing subcontracts and purchase orders
Managing RFIs and variations from start to finish
Maintaining accurate cost reports and commercial registers
Supporting progress claims and payment schedules
Daily use of Procore, including:
RFIs
Variations
Commitments
Document control
Registers
Workflows and approvals
Liaising directly with subcontractors, suppliers, and consultants




Supporting the Senior Project Manager with commercial risk and margin protection
You must be comfortable working with minimal supervision.
NON-NEGOTIABLE REQUIREMENTS
You must have:
Proven experience as a Contracts Administrator on commercial construction projects
Daily, hands-on use of Procore in a CA capacity
Full exposure to Procore modules relevant to contract administration
Experience independently managing procurement, RFIs, and variations
Robust understanding of cost control and margin protection
Confidence dealing directly with subcontractors and consultants
If you require training to perform the above, this role is not suitable.
WHAT THIS ROLE IS NOT
This position is not suitable for:
Assistant or junior Contract Administrators
Project Administrators
Candidates transitioning from bookkeeping or admin roles
Residential-only backgrounds
Candidates with limited or observational Procore experience
We are looking for someone who can operate immediately, not grow into the role.
WHAT WE OFFER
$145,000 – $170,000 + super, based on experience
Real autonomy and responsibility
Direct access to senior leadership
A structured business investing in systems and delivery
Long-term opportunity for the right candidate
FINAL NOTE
This role will not suit everyone — and that is intentional.
We are building a serious commercial operation and require someone who can keep pace immediately.
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