Phantom Slabs is a growing concrete construction company based in Carrum Downs, completing residential and custom concrete projects throughout Melbourne and Victoria.
Since opening in ****, we have built our business around quality workmanship, reliability and providing a high level of service to our builders and clients.
We're now looking for an organised, reliable and switched-on person to join our office team and play an important role in the day-to-day coordination of our projects.
This isn't just a data-entry or reception role. You'll be involved in getting jobs ready for construction, coordinating suppliers and subcontractors, communicating with builders and supervisors, and making sure the information our site teams need is accurate and ready when they need it.
The Role
Your responsibilities will include:
Scheduling and programming materials, surveyors and subcontractors for upcoming projects
Coordinating jobs from call-up through to commencement on site
Raising and organising purchase orders with suppliers
Ordering and coordinating construction materials
Reviewing plans, engineering documentation, scopes of works and purchase orders
Ensuring the latest plans and project information are available before works commence
Liaising with builders, site supervisors, suppliers and subcontractors
Assisting with tenders, estimating and material take-offs
Checking quotes and scopes with our estimating team
Maintaining job records and keeping project information up to date
Following up outstanding information rather than waiting for it to arrive
Assisting with general administration and the day-to-day running of the office
Working closely with the business owner and wider team as Phantom Slabs continues to grow
About You
Construction experience is helpful, but
not essential
. We can teach the right person our systems and how concrete construction works.
You'll ideally be someone who:




Is highly organised and enjoys keeping things in order
Takes ownership of tasks and follows them through to completion
Has excellent attention to detail
Can prioritise when several things need attention at once
Is confident picking up the phone and communicating with people
Has strong written and verbal communication skills
Is comfortable asking questions when something doesn't look right
Has valuable computer and general administration skills
Can work independently without needing to be constantly followed up
Works well as part of a small team
Has a positive attitude and a good sense of humour
Is reliable, honest and accountable
What We Offer
Full-time position based at our Carrum Downs office
Training in our construction processes and systems
A supportive, down-to-earth working environment
Variety - you won't be doing the same task all day
Direct involvement in live construction projects
Opportunity to take on more responsibility as you develop
Flexibility where it works for both the employee and the business
The opportunity to grow your role as Phantom Slabs continues to expand
The Person We're Looking For
We're not necessarily looking for the person with the longest resume.
We're looking for someone dependable who takes pride in doing things properly.
If you see something that hasn't been organised, you'll organise it. If information is missing, you'll chase it. If something doesn't look right, you'll ask the question.
You'll be joining a team where communication, accountability and working together are important.
If you're organised, approachable, willing to learn and like the idea of becoming an important part of a growing construction business, we'd like to hear from you.
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📌 Construction Administration & Scheduling Coordinator (Hobart)
🏢 Phantom Slabs
📍 Hobart