Stormvogel is seeking an experienced Senior Administration Coordinator to join our team and take ownership of the day-to-day administration and coordination of the business.
Working closely with the Operations Manager, Director and wider team, you will play a key role in keeping the business organised and running smoothly across office administration, accounts support, compliance, recruitment, systems and company communications.
This is a hands‐on and varied role suited to someone who is highly organised, confident managing multiple priorities and comfortable taking ownership rather than waiting to be directed.
You will be an important point of support for both our office and project teams, ensuring the administrative side of the business is accurate, efficient and well managed.
THE CHANCE
Stormvogel is seeking an experienced Senior Administration Coordinator to join our team and take ownership of the day-to-day administration and coordination of the business.
Working closely with the Operations Manager, Director and wider team, you will play a key role in keeping the business organised and running smoothly across office administration, accounts support, compliance, recruitment, systems and company communications.
This is a hands‐on and varied role suited to someone who is highly organised, confident managing multiple priorities and comfortable taking ownership rather than waiting to be directed.
You will be an important point of support for both our office and project teams, ensuring the administrative side of the business is accurate, efficient and well managed.
KEY RESPONSIBILITIES
Coordinate day-to-day office administration and ensure the office operates efficiently
Manage accounts payable administration, including invoice entry, purchase orders and supplier documentation
Coordinate new vendor and subcontractor setup across company systems
Maintain supplier records, company registers and administrative documentation
Manage subcontractor insurance records, expiry dates and compliance documentation




Support document control across company and project systems
Maintain employee qualifications, training records and other compliance registers
Assist with safety administration, permits and supporting project documentation
Coordinate recruitment administration, including advertising roles, reviewing applications, initial candidate screening and arranging interviews
Coordinate employee onboarding, documentation and system access
Assist with company social media, project updates and internal communications
Coordinate company events, team functions and other internal activities
Liaise with suppliers, subcontractors, consultants and service providers
Support the Operations Manager, Director and project teams with general business administration
Identify opportunities to improve administrative processes and systems and take ownership of implementing improvements
ABOUT YOU
Strong experience in a senior administration, office coordination or similar role
Construction or project-based industry experience will be highly regarded
Experience with accounts payable, purchase orders and general finance administration
Highly organised with the ability to manage multiple priorities and follow tasks through to completion
Strong attention to detail and a high standard of accuracy
Confident working across different systems, software and business processes
Strong written and verbal communication skills
Comfortable dealing with employees, subcontractors, suppliers and external stakeholders
Proactive, practical and solutions-focused
Comfortable working autonomously and taking ownership of your responsibilities
Experience with JobPac, Procore, ProcurePro, HammerTech or similar construction systems would be advantageous




If you are someone who likes keeping things organised, takes pride in doing things properly and enjoys being across the detail, this is an opportunity to become a key part of a growing construction business.
WHAT WE OFFER
Real ownership of your role and the opportunity to become a key part of the day-to-day operations of the business
A close working relationship with the Operations Manager, Director and wider team
The opportunity to improve systems and processes as the business continues to grow
Competitive salary and flexible work arrangements
A professional, down-to-earth team that values people who take ownership and contribute
A workplace where good ideas are welcomed and everyone has the opportunity to make a difference
A team of long-term employees committed to continually improving the way we work
WHO WE ARE
Stormvogel was founded by Beau Lloyd to partner with clients looking for a high level of professional service delivery on their construction projects.
We specialise in high end finishes, custom designs and challenging sites.
At Stormvogel, we're not just your typical builder.
Our high calibre team works to understand our clients vision from the start and dedicates ourselves to achieve it.
We are a specialist residential and commercial builder with a strong client focus.
Our experienced and professional team works with clients, from site selection, budgets & feasibility studies to design, approvals, and of course, the build.
We firmly believe there's a solution to every challenge.
We are driven, industry leading builders who use innovative engineering solutions to handle unique situations delivering high-end outcomes.
It's our passion, and we're here to help.
At Stormvogel we actively embrace diversity and acknowledge the strength it creates within our business.
We are committed to fostering an inclusive workplace and encourage all individuals to apply for positions within our company.
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📌 Senior Administration Coordinator (Brisbane)
🏢 Stormvogel
📍 Brisbane