About the role
Working closely with our Director, you will help keep the day-to-day administration of the business organised and running smoothly.
Key responsibilities
Managing and organising the Director's calendar and appointments
Managing and coordinating general communications
Sending follow-up emails and correspondence to customers and clients
Preparing and organising documents for client signature and payment
Answering and managing incoming phone calls
Maintaining organised client and business documentation
Following up outstanding administrative matters
Providing general administrative support to the Director and wider team
About you
Highly organised and able to stay on top of multiple tasks
Efficient and productive during your working hours
Proactive and comfortable taking ownership of administrative tasks
A strong problem solver who can work things out independently
A confident and professional communicator




Comfortable communicating in written and spoken English
Reliable, detail-oriented and good at following through
Comfortable working closely with a Director in a busy professional environment
Previous administration or executive support experience would be highly regarded
Microsoft Office knowledge is essential
Experience with Xero and AI tools is a bonus, but training will be provided
Benefits
Family-friendly, school-hours work
Approximately 20 hours per week
Flexibility when family commitments arise
A warm, supportive and hardworking team workplace
Competitive remuneration
The opportunity to take ownership of your role
A genuine pathway to grow your responsibilities and career as the business grows

📌 Part-Time Administration & Executive Support (Gold Coast)
🏢 Important Business
📍 Gold Coast