Portfolio Coordinator

Employment Type: Contract (24 months + possible extensions)

Work Model: Hybrid

Location: Brisbane, QLD

What's in it for you?

- Long-term 24-month contract with potential for extension
- Hybrid working arrangement offering flexibility
- Opportunity to support a diverse portfolio of enterprise technology projects
- Team-oriented environment with exposure to project delivery, finance, contracts and resource management

Role Summary

We are seeking an experienced Portfolio Coordinator to support a portfolio of digital transformation initiatives. This role provides operational and administrative support across project governance, resource coordination, contract administration and financial tracking, ensuring the smooth delivery of multiple projects.

Key Responsibilities

- Coordinate resource onboarding, extensions and offboarding activities
- Maintain portfolio resource registers, organisational charts and work-from-home rosters
- Prepare meeting agendas, take minutes and distribute governance documentation for Project Boards and Steering Committees
- Raise purchase requisitions and receipt invoices through internal procurement systems
- Track project expenditure, invoices and vendor spend across the portfolio
- Perform high-level financial reconciliations and support finance reporting cycles
- Assist with contract administration, including Statement of Work (SoW) preparation, contract extensions, variations and supplier documentation
- Coordinate quotation requests and contract documentation with vendors
- Submit approval documentation through DocuSign
- Support recruitment administration, including maintaining secure project repositories and onboarding documentation
- Coordinate new starter access, equipment requests and induction activities
- Manage offboarding activities, ensuring return of assets and closure of system access
- Liaise with internal stakeholders, vendors and project teams to support continuous improvement of portfolio processes




- Monitor upcoming contract renewals and provide proactive reminders to project teams

Required Skills & Experience

- Previous experience in a Portfolio Coordinator, Project Coordinator or PMO Support role
- Strong project administration and governance experience, including meeting coordination and minute taking
- Experience supporting contract administration and procurement processes
- Financial administration experience, including invoice processing, reconciliation and expenditure tracking
- Strong organisational skills with the ability to manage multiple priorities simultaneously
- Excellent stakeholder engagement and communication skills
- High attention to detail and ability to work across multiple project teams
- Proficiency with Microsoft Office Suite and document management systems
- Experience using procurement, finance or contract management systems is highly regarded

Qualifications & Clearance
- Relevant qualification in Business Administration, Project Management or a related discipline (desirable)
- Experience working within large and complex organisations is highly regarded
- Ability to commence within agreed timeframes
- Australian working rights required

If you have what it takes to thrive in this role and want to know more, please reach out to Isha Khanna at [email protected]

Privacy

Due to new privacy laws regarding the collection and handling of personal information, all applications must be submitted online. Once you click on the “apply for this job” button below you will be directed to our Online Centre where you will have the opportunity to read and agree to our Privacy and Consent statements and it will allow your details to be formally lodged and processed correctly.

“Akkodis is an Equal Opportunity employer, committed to all forms of workforce inclusion. We actively invite and encourage applications by candidates from diverse backgrounds” |||CandidateProfile|||

We are seeking an experienced Portfolio Coordinator to support a portfolio of digital transformation initiatives. |||CandidateProfile-end|||

📌 Portfolio Coordinator (Brisbane)
🏢 Akkodis
📍 Brisbane