Are you a motivated professional who enjoys the variety of wearing different hats and taking ownership of your role? Do you take pride in delivering accurate and efficient support? This role across key support services might be the change that you're looking for.

About the business

GEARS Mining is an Australian family-owned company providing specialist maintenance solutions and products to mine sites located across six continents.

Due to continuous business growth and ongoing customer demand, GEARS Mining requires an experienced HR, Payroll & Administration Officer to deliver outstanding support for our team in Toowoomba.

About the role

We are seeking a highly organised and proactive HR, Payroll & Administration Officer to join our team. This diverse role is ideal for someone who enjoys working across multiple administration functions on a part-time basis - 20 hours per week over 3 or 4 days. While we offer flexibility in working arrangements, our payroll processing takes place every second Thursday so this day would be a non-negotiable working day.

You will play a key role in supporting our employees and leadership team by ensuring payroll is processed accurately, HR records are maintained, compliance requirements are met, and day-to-day administrative operations run smoothly.

Key Responsibilities

Payroll

Process fortnightly payroll and superannuation accurately and on time.

Maintain employee payroll records and personal information.

Manage timesheets, leave balances, superannuation, and payroll reporting.

Ensure compliance with relevant awards, legislation, and workplace policies.

Respond to employee payroll enquiries in a timely and professional manner.

Preparation of monthly payroll tax & PAYG

Human Resources





Support end to end recruitment activities, including advertising vacancies, screening applications, and coordinating interviews.

Prepare employment contracts, onboarding documentation, and induction materials.

Maintain employee files and HR databases.

Assist with performance management and training coordination.

Support HR compliance and policy administration.

General Administration

Coordinate office supplies and general office functions.

Assist with preparing reports, spreadsheets, presentations and document control.

Support continuous improvement initiatives and business projects as required.

About You

This role would suit an individual who is looking for flexibility in their working hours. It may also suit someone who wants to gain valuable work experience whilst studying.

To be successful in this role, you will have:

Minimum 2 years previous experience in payroll, HR and office administration.

Strong understanding of payroll processes

Ability to accurately interpret employment legislation & awards.

Excellent attention to detail and accuracy.

Strong organisational and time management skills.

High level of confidentiality and professionalism.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

The ability to work both autonomously and as part of a team

Prior experience with Employment Hero would be an advantage.

What We Offer

- A supportive and team-oriented team environment in an Australian family-owned business.
- Opportunity to develop across HR, payroll, and administration functions.
- Flexible working arrangements with competitive salary based on skills and experience.

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📌 HR, PAYROLL & ADMINISTRATION OFFICER (Toowoomba Regional)
🏢 GEARS Mining
📍 Toowoomba Regional