Children's Services Administration Manager

YMCA South Australia is seeking an experienced Children’s Services Administration Manager to play a critical leadership role supporting the effective delivery of our Early Learning and Outside School Hours Care services across the state.

Reporting to the Head of Children’s Services, this role is responsible for overseeing funding administration, compliance, and key administrative systems that support families, services, and teams. With a balance of leadership, technical expertise and continuous improvement, this position offers the opportunity to make a meaningful contribution to services that positively impact children, families and communities.

KEY RESPONSIBILITIES

Lead funding administration and compliance across CCS, ISS, ACCS and Skills SA

Ensure accurate family accounts, invoicing, payments and subsidy reconciliation

Manage and optimise childcare management systems (including Xplor)

Provide leadership, coaching and support to the Children’s Services administration and customer service team

Drive continuous improvement across systems, processes and reporting

REQUIREMENTS FOR THE Y

Successful candidates will also have:

Minimum two years' experience in a supervisory or team leadership role

Thorough knowledge of the Family Assistance Law, Child Care Subsidy (CCS), and related government funding programs (e.g., Inclusion Support Subsidy (ISS), Additional Child Care Subsidy (ACCS) etc

Demonstrated experience working with childcare management systems, such as Xplor, Kidsoft or similar platforms

Tertiary qualification in Business Administration, Management, or a related field; or equivalent relevant experience in children's services administration (Desirable)

Qualifications in Training and Assessment, Project Management, or related areas (Desirable)

Diploma or degree in Early Childhood Education, Education Administration, or related field (Desirable)

To view the position descriptions for this role, please visit our website at

ABOUT THE Y

YMCA South Australia is a not-for-profit community organisation that has served the South Australian community for more than 170 years. Our aim is to develop the whole person,



helping all South Australians connect with a better life - not only physical fitness and capabilities but also sense of identity, purpose, hope and dignity, psychological health, resilience, social connectedness, lifelong learning and contribution back into the community. We are a leading provider of recreation, community, and children’s services and we deliver programs and services across the state in settings including community recreation centres, swimming pools, health and fitness facilities, community centres, camps, early education and schools and youth services.

BENEFITSWITH THE Y

Free Access - Free access to YMCA SA managed recreation centres (pools, gyms, courts) and for immediate family when visiting together

YMCA SA Discounts - 20% off programs, classes, café food, merch, and OSHC/Vacation Care services

Health and Wellbeing - Access to free flu vaccinations and our Employee Assistance Program (EAP) with 24/7 support

Career Growth Opportunities - A cultureof empowerment and growth with ongoing opportunities for learning and career/skill development

Applications close 4th of September 2026.

COMMITMENT TO SAFEGUARDING CHILDREN

At the Y, we're committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. All candidates are appropriately screened and are in the right roles, including:

National Police Check (issued in the last 6 months)

DHS Working with Children Check

International Criminal History Record Check (if worked overseas in the last 5 years)

To learn more about our screening processes, view our Safeguarding Children and Young People Policy:

YMCA South Australia is an equal opportunity employer committed to safeguarding children, young people, and other vulnerable people.

Unlock job insights

Your application will include the following questions:





- Which of the following statements best describes your right to work in Australia?
- How many years' experience do you have as an administration manager?
- Do you have a current Police Check (National Police Certificate) for employment?
- Do you have a current Working With Children (WWC) Check?
- Do you have experience in administration?

Hirer responsiveness Salary match Number of applicants

Non-Profit Organisations More than 10,000 employees

The Y in Australia, part of the global YMCA movement, is a not-for-profit organisation operating in 680+ communities with 11,500+ employees and over 16 million annual visits to our programs and facilities. Backed by 170+ years of community connection, we are committed to a future where every child and young person feels empowered to thrive safely within the Y, their families, and communities.

Across our federated network, we provide childcare, outside school hours care, youth development, disability services, access schools, career pathways, recreation services, and targeted support for marginalised and at-risk young people.

The Y in Australia, part of the global YMCA movement, is a not-for-profit organisation operating in 680+ communities with 11,500+ employees and over 16 million annual visits to our programs and facilities. Backed by 170+ years of community connection, we are committed to a future where every child and young person feels empowered to thrive safely within the Y, their families, and communities.

Across our federated network, we provide childcare, outside school hours care, youth development, disability services, access schools, career pathways, recreation services, and targeted support for marginalised and at-risk young people.

Perks and benefits Annual Y Day & 3 Wellbeing days per year Staff Access & Family Discounts Retailer Discounts Salary Packaging Options Reward & Recognition Paid Qualifications

To help quick track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Administration Manager

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📌 Children's Services Administration Manager (Adelaide)
🏢 @
📍 Adelaide