- Grow your career with Victoria's largest regional healthcare provider in a role that maximises your potential and ambitions
- Centrally located at University Hospital, only minutes from the vibrant waterfront and renowned ocean coastline
- Fantastic permanent part-time opportunity (48 hours per fortnight) with5 weeks leave(pro-rata) & great salary packaging benefits

About the role

The role of the Executive Assistant in the Intensive Care Unit is to provide administrative support and secretarial duties to the Director of Intensive Care and the ICU Specialists and ICU Medical Staff.

Key responsibilities include, but are not limited to:

- Provide high-level administrative support to ICU Specialists, including calendar management, meeting coordination, and correspondence handling.
- Maintain confidential medical and administrative records in line with privacy standards.
- Prepare reports, agendas, and meeting minutes as required.
- Manage office systems, supplies, financial processes, and invoice handling.
- Coordinate staff rosters, leave, locum cover, and timesheets.
- Support course administration and reimbursement processes.
- Liaise with internal and external stakeholders and manage ICU-specific IT and electronic medical records systems.

What we’re looking for

- Demonstrated administration experience supporting multiple staff, with the ability to prioritise, organise and manage competing demands accurately and within required timeframes.
- Highly developed verbal and written communication skills, with strong interpersonal and teamwork abilities and a skilled, courteous approach.




- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook, with the ability to learn and effectively use organisation-specific systems and applications.
- Demonstrated understanding of confidentiality and privacy within a healthcare environment, with a self-motivated, resourceful and solutions-focused approach.

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Excellent working conditions and a strong sense of job satisfaction

A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program

Attractive salary packaging benefits

Living expenses capped at $9,010

Meals and entertainment capped at $2,650

Diversity andinclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexualorientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples,people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people.Click herefor further information on the Victorian Government’s Child Safe Standards

All appointments are subject to:

Satisfactory Police Record Check

Immunisation Status Clearance

Working with Children Check (if applicable)

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📌 Executive Assistant (Barwon Downs)
🏢 Barwon Health
📍 Barwon Downs