We are seeking a motivated and detail-oriented Legal Receptionist & Administrative Assistant to join our dynamic team in Melbourne CBD. This permanent, full time role is essential for ensuring the smooth operation of our legal practice, providing vital support to our legal professionals and enhancing client interactions. The ideal candidate will possess excellent organisational skills and a professional demeanour, contributing to our commitment to delivering exceptional legal services.
Responsibilities:
- Greet clients and visitors in a professional manner, ensuring a welcoming environment.
- Manage incoming calls and emails, directing them to the appropriate personnel.
- Maintain and organise legal documents, files, and records in accordance with company policies.
- Assist with scheduling appointments and managing calendars for legal staff.
- Prepare and process correspondence, reports, and other legal documents as required.
- Handle basic administrative tasks such as data entry, photocopying, and filing.
- Support the team with billing and invoicing processes.
- Ensure the reception area is tidy and presentable at all times.
Qualifications:
- High school diploma or equivalent; further education in administration or legal studies is an advantage.
- Previous experience in a receptionist or administrative role is preferred but not essential.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational skills and attention to detail.
- Ability to manage multiple tasks and prioritise effectively.
- A professional and courteous attitude towards clients and colleagues.