Job Description

Hours: Monday to Thursday 9:30am - 3:00pm (inc 30 min unpaid lunch break)

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Location: Hawthorn, VIC. In-office for the first 6 weeks with the option of hybrid after this point

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Rate: $45 p/h Casual + Super (moving to fixed part time after initial 3 month training and flex period)

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**kindly ask that you don't apply if the above hours and conditions are not suitable to your circumstance**

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Business Support & Design Assistant

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Hours: Monday to Thursday 9:30am - 3:00pm (inc 30 min unpaid lunch break)

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Location: Hawthorn, VIC. In-office for the first 6 weeks with the option of hybrid after this point

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Rate: $45 p/h Casual + Super (moving to fixed part time after initial 3 month training and flex period)

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**kindly ask that you don't apply if the above hours and conditions are not suitable to your circumstance**

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Quick Summary

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Looking for a skilled, organised Assistant that also has strong Canva skills to support a very niche business I run.

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I'm a solo Business Consultant working daily with mid-sized commercial trades and service businesses to help them expand their opportunities.

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This isn't your typical admin role; it's B2B focused, centred around a wide range of both internal and external business development tasks.

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It's a outstanding fit if you've got a strong organisational skills, design sense, comfortable using AI tools, and you like a role with some variety in it.

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Day to Day

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- Managing workflow (BD tasks, emails, proposals, calendar, invoices etc) in the internal management system (Bonsai)
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- Designing in Canva - capability statements, presentations, brochures, and other client collateral, plus social graphics and ads as required
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- Using AI tools such as Claude as part of the regular content and admin workflow
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- Developing content centred on project announcements, milestones, and industry events for clients
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- Assist coordinating on-location shoots - props, logistics, and on-the-day organisation
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- Managing organic posting on LinkedIn (and a small amount on Meta), focused on project updates and industry presence
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- Running LinkedIn ad campaigns (training provided)
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- Booking travel, accommodation and hire cars as required
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- General basic admin tasks
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What You'll Need

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- Strong organisational skills, with the ability to manage multiple clients tasks and priorities
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- Strong design sense and Canva expertise - comfortable producing polished documents such as capability statements and presentations, not just social tiles
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- Experience in the use of AI tools such as Claude in your workflow
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- Willingness to assist with onsite shoot-day logistics and coordination if required
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- Comfortable writing for a B2B audience - trades, construction, and commercial services, rather than lifestyle content
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- Solid understanding of LinkedIn platform
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Worth Noting (before you apply)

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- This is not working in a team and that's not for everyone
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- It's a small 2 desk office on Glenferrie Rd in Hawthorn - also not for everyone
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- The office is within walking distance to Glenferrie Station
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- I read all cover letters so please reference any previous experience that relates to the above along with any additional skills that you think could be a good fit.
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- The role requires strong dedication and reliability as I work with clients with big teams that rely on my output
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📌 Business Support & Design Assistant (Williamstown)
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