Construction Admin & Service Coordinator (12-Month Maternity Cover)

We are a premier Australian supplier of tiles, stone, flooring, and design with over 30 years of industry experience. We provide end-to-end design, delivery, and installation solutions across trade, residential, commercial, and industrial projects. Driven by core values of Partnership, Adaptability, Accountability, Wellbeing, and Growth, we foster a collaborative, supportive, and down-to-earth team environment.

The Opportunity

We are looking for a capable and versatile professional to join our Beresfield team in a dual-focused, 12-month maternity relief role. Working approximately 4 days per week, you will act as the key operational link across Construction Administration, Service and Warranty Coordination.

By bringing these critical functions together, you will oversee end-to-end scheduling for our in-house trade teams, assist with project packs, resolve client queries, and streamline office administration.

Key Responsibilities

- Scheduling & Roster Management: Coordinate daily schedules and job logistics for in-house tilers and contractors to ensure smooth, on-time delivery.
- Service & Warranty Support: Act as the first point of contact for service inquiries, builder requests, and homeowner updates, delivering empathetic and clear communication.
- Project Admin & Invoicing: Prepare trade job packs, manage procurement documentation, update service databases,



and process job invoicing upon completion.
- Stakeholder Coordination: Maintain strong relationships between internal teams, builders, trade contractors, and residential clients.

What You Bring

- Experience: Proven background in scheduling, construction administration, property maintenance, or warranty/claims coordination.
- ,.Customer Focus: Outstanding verbal and written communication skills with a client-first mindset.
- Tech Savvy: Strong proficiency with Microsoft Office applications; experience with Smartsheet is highly regarded.
- Work Ethic: Highly organised, adaptable to shifting priorities, and capable of working both independently and collaboratively.
- Flexibility: Primary hours are ~4 days per week, though at times additional hours may be required to meet operational needs.
- Industry Knowledge: Prior exposure to the building and construction industry is beneficial, but a positive "can-do" attitude is essential.

What We Offer

- Flexibility: A structured part time schedule offering great work–life balance.
- Exciting Times: Be part of our upcoming major rebranding campaign as we shape the future of our business.
- Work–Life Perks: Enjoy a guaranteed 2-week shutdown over Christmas and New Year to recharge.
- Environment: Comprehensive on-the-job training, on-site parking at Beresfield, and a supportive team culture.

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📌 Construction Admin & Service Coordinator (12-Month Maternity Cover) (Maitland)
🏢 JMBT
📍 Maitland