Tendering and Estimating Administrator
Osborne Park, WA | Full-Time
About the Role
Bidi Facility Services is looking for an organised and detail-driven Tendering and Estimating Administrator to join our team, supporting the Tendering & Estimating Manager across the full tender lifecycle. Alongside this core focus, you'll also get involved in supporting our marketing function - a great opportunity for someone who wants variety alongside a solid administrative and estimating foundation.
What You'll Be Doing
Tendering & Estimating
- Provide day-to-day support to the Tendering and Estimating Manager
- Prepare tender documents, capability statements, and submission materials
- Assist with maintaining the tender register/pipeline and tracking submission deadlines
- Format and proofread tender submissions for compliance with RFT requirements
- Assist with collating subcontractor quotes and pricing schedules
- Maintain and organise the tender document library/templates
- Data entry and updates in Zoho CRM for tender/opportunity tracking
- Coordinate internal document sign-off before tender lodgement
- Provide general reception and administrative support
Marketing
- Support tender documents and capability statements with marketing input
- Assist with social media accounts,
website updates, and digital content
- Maintain a portfolio of project photography and company achievements
- Support participation in trade shows, expos, and industry events
- Ordering supplies and merchandise when needed
- Liaise with suppliers/printers for marketing materials and merchandise orders
What We're Looking For
- Previous experience in a tendering or estimating administration role is essential
- Experience with Zoho (CRM, Projects, or similar) would be a plus, but is not essential
- Solid written and verbal communication skills
- Proficient in Microsoft Office; familiarity with marketing tools is a bonus
- Highly organised with excellent time management and multitasking ability
- Ability to maintain confidentiality and handle sensitive information
- An analytical thinker who can problem-solve outside the box
- Self-motivated with a positive, "can-do" attitude
Why Join Bidi Facility Services?
Be part of a growing, proudly Aboriginal-owned business making an impact across WA's construction and facilities services sector. You'll play a key support role in winning new work while gaining exposure to marketing and brand activities along the way.