Esperance Toyota is seeking an experienced, highly organized Office Administrator to provide administrative support to the Financial Controller and wider dealership management team.

This is a varied position suited to someone with strong attention to detail, excellent communication skills and the ability to confidently manage competing priorities.

The Role

Reporting to the Financial Controller, your responsibilities will include:

- Maintaining accurate paper and electronic filing systems

- Completing daily banking and bank statement reconciliations

- Processing invoices and liaising with central accounts payable and receivable teams

- Raising rebates, customer credits and purchase orders

- Liaising with dealership department managers

- Conducting compliance and process audits relating to deal costing and licensing

- Allocating and reconciling manufacturer payments

- Completing internal account reconciliations

- Managing floorplan reconciliations, vehicle bailments and payouts

- Providing relief reception and vehicle licensing support





- Assisting the Financial Controller and dealership management with general administration

About You

To be successful in this role, you will have:

- A minimum of two years’ experience in an administration-based position

- Sound knowledge of Microsoft Office applications

- Excellent organizational and time-management skills

- Strong attention to detail and accuracy

- The ability to priorities tasks and meet deadlines

- Clear and qualified verbal and written communication skills

- A positive and professional approach

- The ability to work effectively with employees across different departments

Previous administration experience within an automotive dealership or a similar setting will be highly regarded.

If you are a dependable and detail-focused administrator looking for a varied role within Esperance Toyota, we would love to hear from you.

Click “Apply” today and submit your application. All applications will be treated with strict confidentiality.

Subject to a Satisfactory National Police Certificate

📌 Office Administrator (Williamstown)
🏢 Esperance Toyota
📍 Williamstown