Join an industry leader in building services where you will provide administrative support to Project Managers, Sales & Estimating, Engineering, Drafting, Commissioning, Accounts and Purchasing teams.
Permanent - Immediate start
Generous salary
Monday to Friday - 8.30 am to 5.00 pm
Supportive and qualified team setting
Moorabbin location

The company:
An industry leader in building services,focusingon HVAC, mechanical services and multi-service installations.

The role:
Reporting to the Manager, you will provide timely and efficient administrative support to Project Managers and various departments, ensuring a skilled experience for all customers and clients, both internaland external.

Responsibilities include, but are not limited to:
Document Control & Preparation: Type, format, and collate project documentation, including tenders, O&M; Manuals, and Site Quality Assurance/WHS manuals.
Financial & Procurement Administration: Compile monthly progress claims and invoices, and promptly process subcontractor and supplier orders.
Site & Safety Support:



Assist with site inductions, coordinate monthly safety paperwork, and maintain accurate new project files.
General Administration & Communications: Deliver excellent service to internal/external clients by managing phone enquiries, coordinating meetings and minutes, resolving project admin issues, and providing relief reception.

The person:
You will need 3+ years of office administration experience and intermediate MS Office skills. We are looking for a highly detailed, self-motivated communicator with a "can-do" attitude. Previous experience in construction or building services is a robust advantage.

This position offers robust potential for career progression into a leadership role!

We request that candidates have full Australian working rights
Veterans are encouraged to apply and join an organisation that values your unique background while offering excellent opportunities for growth and development.
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📌 Project Administration Victoria
🏢 Australia Wide Personnel
📍 Victoria