Woods & Co are currently partnering with a well-established residential builder who specialise in Non-Retail projects, to recruit a Project Administrator to join their growing team.This is an excellent opportunity for someone looking to build a long-term career within the construction industry.
Working closely with experienced Project Managers, you will play a key role in supporting projects from pre-construction through to completion, ensuring documentation, approvals and project administration are delivered accurately and on time.If you are highly organised, enjoy working across multiple projects, and thrive in a fast-paced environment, we'd love to hear from you.The RoleYou'll be responsible for managing the administration of a portfolio of projects, ensuring key milestones are met and providing support through the entire project lifecycle.Your responsibilities will include:Coordinating projects from pre-construction through to onsite deliveryReviewing tender documentation and setting up new projects within internal systemsCoordinating approvals, permits, insurances and authority applicationsLiaising with estimators, consultants, subcontractors and clients to ensure documentation is completePreparing contracts and coordinating contract executionOrdering surveys, engineering reports, soil tests and other pre-construction requirementsTracking RFIs, variations, approvals and project milestonesAssisting with project forecasting, reporting and program updatesProcessing invoices, progress claims and maintaining project cost recordsSupporting site teams within project administration throughout constructionCoordinating practical completion documentation, occupancy permits,



handover packs and final project close outProviding regular updates to clients and internal stakeholders on project progressSalary & Conditions90,000 Per Year + SuperMelbourneConstructionAbout YouWe're looking for someone who enjoys working in a structured, fast-moving workplace and takes pride in delivering accurate, high-quality work.Ideally you'll have:Previous experience in a Project Administration, Building Coordination or Client Liaison roleExposure to the residential or commercial in one of these roles is criticalExcellent organisational skills with the ability to manage multiple projects simultaneouslyStrong written and verbal communication skillsHigh attention to detail and a proactive approach to problem solvingStrong Microsoft Office skills, with Microsoft Project experience considered advantageousThe ability to build strong working relationships with both internal teams and external stakeholdersWhat's on OfferJoin a respected builder with a strong pipeline of workOpportunity to work across diverse commercial and non-retail buildsSupportive and collaborative team environmentOngoing career development and progression opportunitiesStable, long-term position with a reputable builderWoods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences.
We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability.
*You will only be contacted if you are shortlisted.
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📌 Project Administrator (Melbourne)
🏢 Woods
📍 Melbourne