The Project Coordinator plays a critical support role in ensuring projects are delivered efficiently, accurately, and in alignment with project milestones and practice standards.
This role acts as the frontline of project delivery - supporting project teams through program coordination, documentation management, consultant liaison, reporting, meeting administration, contract administration, and project governance.
The ideal candidate is highly organised, commercially aware, process-driven, and comfortable operating within a fast-paced design-led workplace.Key responsibilitiesCoordinate project workflows across all design and delivery stagesAssist in maintaining project programs, timelines, and milestone trackingMonitor action items, deliverables, and project deadlinesSupport project resourcing coordination in collaboration with Principal, Project Management and leadershipPrepare and maintain project schedules and status reportsMonitor and report on activity that meet social commitments embedded in project related consultancy agreementsLiaise with internal teams, consultants, clients,



and external stakeholders to gather data for reportingMonitor project progress against scope, program, and key deliverablesMaintain project filing systems and digital document control protocolsAssist with the issue and transmittal of drawings, reports, submissions, and correspondenceManage social impact contractual commitmentsAbout you3+ years' experience in project coordination, architectural administration, contract administration, or design practice operationsExperience within architecture, design, construction, or related professional servicesStrong understanding of project delivery stages in Australian architectural practiceExcellent written and verbal communication skillsExceptional organisational and multitasking capabilityStrong attention to detail and process accuracyAdvanced Microsoft Office Suite skillsExperience with project management/document control platformsTertiary qualification in Business Administration, Project Management, Administration or other relevant qualification, desirableGeneral familiarity with construction documentation and workflows, desirable
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📌 Project Coordinator (New South Wales)
🏢 candalepas associates
📍 New South Wales