Job Description
Who We Are
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Established in ****, DCOH is an experienced construction and development company operating across residential, commercial, hospitality and real estate sectors.
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We have a strong track record delivering complex projects, including award winning work such as the Charles Darwin University Danala Education and Community Precinct, recognised with a **** National Master Builders Award of Excellence.
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With operations in both the Northern Territory and Victoria, we deliver high-quality projects with a clear focus on buildability, programme certainty and solid on-site execution.
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Driven by a commitment to Building Better, DCOH combines experience, innovation and disciplined execution creating lasting value for our clients, partners and the communities we serve.
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Who You Are
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This Darwin-based role suits a highly organised and proactive Executive Assistant with experience supporting senior leaders in a fast-paced environment. This is an initial fixed-term contract with strong potential for permanency for the right candidate.
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You thrive on managing competing priorities, exercising discretion, and ensuring the MD & CEO is supported at the highest level.
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You have the confidence and judgement to ask the right questions when faced with ambiguity, ensuring clarity and effective outcomes
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Demonstrated experience in an Executive Assistant or senior administrative role supporting executives
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Exceptional organisational and time management skills, with the ability to prioritise and multi-task effectively
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Strong communication skills with the ability to engage confidently with senior stakeholders, government bodies, and partners
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High level of professionalism, discretion, and ability to handle sensitive and confidential information
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Proficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, SharePoint) and business systems
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Strong attention to detail with the ability to produce accurate,



high-quality work
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Demonstrated ability to apply sound judgement, proactively seeking clarity and asking the right questions when navigating ambiguity
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Ability to work autonomously while contributing to a collaborative team environment
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Experience coordinating events, travel, and executive-level logistics
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What You'll Do
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Provide high-level administrative and operational support to the Managing Director & CEO, ensuring seamless day-to-day coordination and execution
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Manage the MD & CEO's calendar, priorities, and communications, ensuring effective coordination of meetings, stakeholders, and executive commitments
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Prepare high-quality agendas, minutes, reports, and correspondence, ensuring accuracy, follow-up, and timely delivery
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Act as a key point of coordination between the MD & CEO and internal/external stakeholders, including Board members, government representatives, and industry partners
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Coordinate corporate events, sponsorships, and functions, overseeing planning, logistics, and financial administration
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Manage domestic and international travel arrangements, including itineraries, accommodation, and expense tracking
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Oversee legal and compliance administration, including processing legal documents, managing licences and certifications, and supporting contractual communications
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Maintain accurate records, filing systems, and document control processes, ensuring information is organised, current, and accessible
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Support financial administration activities, including invoice processing, expense reconciliation, and reporting support
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Handle sensitive and confidential business and personal matters with discretion and professionalism
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Coordinate personal appointments and commitments for the MD & CEO, ensuring seamless integration with business priorities
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Provide ad hoc and cross-functional support across executive and business initiatives, ensuring continuity and responsiveness
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#J-*****-Ljbffr

📌 Executive Assistant (Queensland)
🏢 DCOH
📍 Queensland