Job Description
We are seeking an exceptional Executive Assistant / Office Manager to support the Managing Director and small team of a fast-paced, growing Financial Services firm based in Melbourne CBD.
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This is a senior, trusted role combining high-level executive support with full responsibility for the smooth day-to-day operation of the Melbourne office, as well as personal work for the Chairman. It will suit a proactive, highly organised professional who thrives on autonomy, accountability, and discretion.
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The Role
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This dual-function position plays a critical role in enabling executive leadership while ensuring the office operates efficiently and professionally. You will work closely with the Managing Director, CFO and Chairman balancing flexibility with a strong focus on priorities and deadlines
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Key Responsibilities
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Provide comprehensive, high-level support to three Senior Executives
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Manage complex diaries, meetings, agendas, briefings, and board materials
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Draft and manage correspondence, presentations, and confidential documentation
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Coordinate domestic and international travel and logistics
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Liaise with investors, advisers, and senior internal and external stakeholders
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Track projects and deliverables to ensure deadlines are consistently met
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Support investor communications and sensitive corporate materials
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Provide assistance with personal matters, exercising absolute discretion
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Office Management
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Oversee daily office operations to maintain a qualified,



well-run workplace
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Manage suppliers, facilities, IT, and service providers
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Coordinate onboarding and HR administration with management
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Manage office budgets, invoicing, and procurement
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Ensure compliance with health, safety, and workplace standards
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Organise internal meetings, events, and communications
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Maintain accurate records, filing systems, and administrative processes
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About You
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Highly organised with the ability to manage multiple priorities in a fast-paced environment
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Exceptional written and verbal communication skills with strong attention to detail
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Professional, discreet, and trusted, with sound judgment and integrity
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Confident engaging with senior stakeholders and external partners
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Comfortable balancing flexible working arrangements with clear business accountability
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Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
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Qualifications & Experience
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Minimum 5 years' experience in an Executive Assistant role
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Experience in financial services, lending, or investment environments preferred
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Tertiary qualifications in business administration or a related field desirable
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What's on Offer
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Join a growing Financial Services organisation, develop with the business
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Exposure to senior decision-making and corporate operations
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A collaborative, professional, and high-performing environment
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📌 Executive Assistant (Victoria)
🏢 Platinum Pacific Partners
📍 Victoria