Job Description
Deputy Company Secretary – ASX 200 Property & Funds
n
This is an exciting opportunity to join a leading ASX 200 Property and Funds Manager as Deputy Company Secretary, reporting into the Chief Risk Officer. Working within a well‐established, collaborative team of high performers, you will be responsible for the main listed Board as well as a portfolio of subsidiary entities. Supported by an Assistant Company Secretary and Board Administrator, you'll play a key role in delivering best‐practise governance across complex corporate and fund structures.
n
Responsibilities of the role:
n
n
Ensure efficient governance of the main listed Board and its subsidiaries, covering Boards and Committees.
n
Manage Board meetings and subcommittees, including agenda preparation, electronic Board papers, and timely delivery.
n
Attend and minuting Board and Committee meetings.
n
Maintain statutory registers for all entities, including annual solvency resolutions and notifications.
n
Keep systems updated for company records and regulatory lodgements.
n
Ensure financial accounts are approved and lodged with ASX/ASIC within the prescribed period.
n
Establish current subsidiaries and trusts, maintaining relevant statutory registers.
n
Assist in preparing annual directors' declarations and corporate governance statements.
n
Prepare ASX announcements in collaboration with the Head of Investor Relations and Company Secretary.
n




Assist in identifying and managing conflicts of interest.
n
n
About you:
n
n
Minimum 10 years' practical company secretarial experience.
n
Strong knowledge of listed entity governance frameworks and fund/trust structures.
n
Highly organised, detail‐oriented and comfortable managing competing priorities.
n
Excellent communication skills with the ability to engage confidently with senior stakeholders.
n
Proficiency with Diligent Boards and Entities (or similar platforms).
n
n
Greenfields is a specialist In‐House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross‐sector clients including top ASX listed organisations, non‐listed organisations, multinationals, small and medium size enterprises, and not‐for‐profits.
n
Please send your resume in confidence to Catherine Wolfe‐Coote, Managing Director at
******.
n
Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted.
n
Seniority Level
n
n
Director
n
n
Employment Type
n
n
Full‐time
n
n
Job Function
n
n
Legal and
Accounting/Auditing
n
n
Industries
n
n
Funds and Trusts, Investment Management, and Real Estate
n
#J-*****-Ljbffr

📌 Deputy Company Secretary - Asx 200 Property & Funds (New South Wales)
🏢 Catherine Wolfe-Coote - Managing Director
📍 New South Wales