Job Description
Administration Officer - Public Practice Accounting Firm
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Our Mission
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We are a well-established public practice accounting firm committed to providing accurate, timely, and practical financial advice to individuals, small businesses, and community organisations. Our core values-integrity, precision, and client focus-are reflected in every service we deliver. We aim to build long-term relationships based on trust and professionalism.
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The Impact You'll Make
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In this role, you will provide essential administrative support to ensure the smooth operation of our office. Your work will enable our accountants to focus on delivering high-quality services to clients, while you manage the day-to-day administrative functions that keep the practice organised and compliant.
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What You'll Do
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Act as the first point of contact for clients, managing phone calls, emails, and in-person enquiries in a professional manner.
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Prepare and lodge ASIC and ATO forms, maintain corporate registers, and assist with compliance documentation.
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Coordinate appointment scheduling, meeting room bookings, and maintain team calendars.
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Update and manage client records in practice management software such as Xero Practice Manager or MYOB AE.
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Assist with invoicing, accounts
payable/receivable,
and basic bookkeeping tasks.




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Prepare, scan, file, and archive documents in line with firm procedures.
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Manage office supplies, equipment servicing, and liaise with external service providers.
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What You'll Bring
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Previous experience in an administrative role, preferably within an accounting or professional services environment.
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Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
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Proficiency in Microsoft Office Suite and the ability to learn recent software quickly.
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Clear and professional written and verbal communication skills.
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High attention to detail and accuracy in all work.
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Ability to handle confidential information with discretion.
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Why You'll Love It Here
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Supportive and collaborative team environment.
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Opportunities for ongoing training and professional development, including exposure to accounting and compliance processes.
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Modern office facilities and flexible working arrangements.
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Paid study leave for relevant courses and an annual professional development allowance.
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Regular team activities and a focus on maintaining work-life balance.
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Salary will be based on skill and experience.
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📌 Administration Officer (Victoria)
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