About Clayton Utz The Role We have an exciting opportunity for an experienced and tech-savvy legal secretary to join our Data Intelligence practice in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.
In this pivotal role, you will provide high quality administrative and secretarial support to partners and team leads.
Beyond the traditional PA responsibilities, you will have the opportunity to drive innovation by integrating new processes, streamlining operations, and leveraging technology to enhance efficiency across the practice.
As part of a collaborative group of PAs, and we are seeking someone who can grow into a leadership voice within that group - someone who inspires others, shares knowledge, and sets the benchmark for operational excellence.
At Clayton Utz, we pride ourselves on fostering a friendly and inclusive team culture where you are encouraged to bring your authentic self to work.
We offer a flexible and rewarding work environment that values collaboration, collegiality and qualified growth.
Key Responsibilities In this varied role, you will: Provide high-level secretarial and administrative support to partners and team leads in the Data Intelligence practice, ensuring seamless day-to-day operations.




Collaborate with fee-earners to support general administrative tasks, client management, timesheets and other ad hoc tasks, delivering exceptional service to our clients.
Oversee and execute the general accounts management processes, client reporting and monthly billing for the practice group Manage file and matter management including conducting conflict checks and handling matter openings and closures.
Organise and maintain calendars for partners and team leads, coordinating meeting requirements such as room bookings, attendee invitations, preparation of resource materials, catering, and scheduling.
Correspond and coordinate with clients and internal Clayton Utz teams (including Front of House, Finance and IT).
Identify opportunities to integrate new processes, tools and workflows that improve team efficiency and reduce manual effort.
Assist with the preparation of presentations, correspondence and similar documents.
Arrange meetings and travel arrangements, ensuring all logistics are managed effectively.
Contribute to a culture of continuous improvement within the PA group, sharing best practices and supporting colleagues.
Skills

📌 Practice Administrator (Secretary/Ea) - Data Intelligence (New South Wales)
🏢 Budage Pty
📍 New South Wales