Job Description

You will be working for a company whose vision is to be recognised as a leader in the building and construction industry through delivery of high-quality workmanship and supporting the growth of indigenous ownership of the local building and construction industry in Aboriginal and Torres Strait Islander communities.

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Specific Duties

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Read and interpret Contracts, Specifications, Terms and Conditions at Tender stage and throughout the project.

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Maintain and monitor the Subcontractor Quoting Portal, i.e., Estimate One, with job specific information.

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Distribute Request for Quote (RFQ) to Subcontractors and Suppliers.

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Facilitate request for information (RFI) from subcontractors to PM for response.

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Distribute updated tender documentation to subcontractors, suppliers and consultants.

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Collate quotes and present to PM.

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Populate contract specific non-priced criteria documents as required by staff.

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General

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Implementation and compliance with the Integrated Management System (IMS) within area of responsibility.

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Respond to enquiries in an accurate and timely manner, collaborating with all stakeholders.

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Research, gather, and present information to the project manager or senior management.

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Support Project Managers as required in the issue of documentation to stakeholders.

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Issue and follow up on Subcontractor approval to clients in a timely manner.

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Attend, take minutes where required, notes, and update all meeting actions.

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Monitor and record Client variations and Subcontractor variations.

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Implement and maintain - Project Assurance Register on a live basis.

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Manage, implement and review project document control, records management and administer throughout project lifecycle.

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Assist PM with client required plant, equipment and FFE (Furniture, Fitting and Equipment)

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Ensure accuracy and completeness of project contract documentation, and confidentiality to suit operational requirements.

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Gather, and ensure "Hand over and Take over" (HOTO) documents are available for collation and distribution to client.

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Undertake all other administrative duties for allocated projects as required.

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Functional Relationships

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Clients, Stake Holders, Local Councils, Government Bodies.

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Directors, Project Managers, Office Administrative Staff.

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Personal Attributes (or the ability to acquire)

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Working knowledge of the building and construction industry.

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Previous experience working with the Microsoft suite software.

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Excellent interpersonal and communication skills with a high level of self-motivation and initiative.

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Experience in completing data entry in a highly productive and effective manner.

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Competent Time management and organization skills.

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Knowledge of Indigenous communities and previous experience working with Indigenous people.

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Ability to accurately follow instructions and problem solve.

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📌 Contracts Administrator (Cairns Regional)
🏢 W3global
📍 Cairns Regional