Job Description

Be challenged and imagine with us

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As a Grants Officer (Pre-Award), you will provide guidance and administrative support for the University's research activities. This includes managing a portfolio of research grant services relating to the application, establishment, management, and reporting of research funds.

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In this role you will:

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- Provide advice on research application queries and issues to researchers, staff, and senior management.
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- Show initiative and lateral thinking in performing responsibilities and activities to ensure continual improvement.
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- Be a principal contact and expert for matters relating to research grant application, funding opportunities, and administration.
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- Ensure the smooth administration of research applications with other key Division and College staff involved in research application development and submission.
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This continuing position is full time and will be located at the Callaghan Campus (Awabakal land).

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How will you inspire us?

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You will have:

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- Experience or knowledge of providing administrative and advisory support for research grants, including funding and compliance requirements.
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- Strong stakeholder engagement and customer service skills, with the ability to provide clear, accurate advice.
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- Well‐developed organisational, communication, and computer skills, with strong attention to detail.
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What we offer

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The remuneration for this position is Higher Education Worker Level 5 + 17% superannuation and is commensurate with skills and experience.

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In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader,



we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

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These include:

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- 17% super and salary packaging.
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- Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
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- Discounts on private health insurance, gym memberships, software, travel and more.
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- A range of support and wellbeing programs.
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For more information on benefits and conditions, please follow this link.

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About our University

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The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

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Our assessment process

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Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

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- Interview (an 'in person' interview will be conducted as part of the process)
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- Referee checks
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- Pre-employment checks as appropriate to the role
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Our University is committed to creating a secure, respectful,



and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

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As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

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The completion and return of the University's Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

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Our adherence to the Code is about more than compliance – it's about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

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Contact Us

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For specific position enquiries, please contact Jane Graham, Senior Manager, Pre-Award Grants on (02) 4921 7094 or via email at [email protected]

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Having technical difficulties? Please reach out to us: [email protected] Please note, we do not accept email applications.

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Closing date: Wednesday 19th August 2026

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We are excited to be Looking Ahead with you

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We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

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The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.

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📌 Grants Officer (New South Wales)
🏢 Newcastle
📍 New South Wales