Job Description

Administration Coordinator | Architecture Studio

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Join a highly regarded architecture practice where people, design, and collaboration come first.

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Our client is a well-established architecture studio with an outstanding reputation for delivering innovative projects across Queensland. With a cooperative team culture and genuine commitment to employee development, they offer an environment where your contribution is valued, your ideas are encouraged, and your career can continue to grow.

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The Role

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This is a varied administration position where you will be the welcoming face of the studio while providing essential support to architects, project teams, and the wider business. You will play a key role in ensuring the studio operates smoothly, from coordinating daily office operations and supporting project administration to creating a positive and organised workplace environment for the team.

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The ideal candidate will be someone who naturally takes ownership, notices the small details, and enjoys going above and beyond to make sure the office runs seamlessly — whether that means preparing a new starter's desk and equipment, ensuring office supplies are stocked, or simply making sure the studio is a welcoming place for employees and visitors.

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Key Responsibilities

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- Welcome clients, visitors, and stakeholders while managing reception and incoming enquiries.
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- Answer and direct phone calls and manage shared email inboxes.
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- Coordinate general office administration, including mail, stationery, kitchen supplies, and office presentation.
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- Ensure the office environment is well maintained, including coordinating repairs, replacing supplies, arranging maintenance, and taking initiative to resolve day-to-day issues.
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- Prepare workstations for new employees, including organising desks, equipment, access requirements, and ensuring a smooth onboarding experience.
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- Coordinate meetings,



diaries, travel bookings, and team events.
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- Maintain a welcoming office environment by managing small but important details such as ensuring supplies are available, meeting rooms are prepared, and shared spaces are presented professionally.
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- Prepare, format, and maintain project documentation, reports, certificates, and fee proposals.
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- Manage electronic filing systems and ensure project records are accurate and up to date.
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- Provide administrative support to architects, project leaders, and the wider studio.
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- Assist with general business support and contribute ideas to improve office systems and processes.
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About You

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- Previous experience in an administration, office coordination, studio support, or similar role.
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- A proactive and hands-on approach with the ability to identify what needs to be done before being asked.
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- Excellent organisational skills with the ability to manage multiple priorities.
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- Qualified communication skills and a confident, approachable manner.
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- Strong attention to detail and pride in creating an organised and welcoming workplace.
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- Ability to work independently and take ownership of tasks.
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- Strong Microsoft Office skills, including Outlook, Word, Excel, Teams, and SharePoint.
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- Experience within architecture, engineering, construction, or professional services will be highly regarded.
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What's on Offer

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- Join a respected architecture studio with a supportive and people-focused culture.
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- A role where your initiative and contribution will genuinely make an impact.
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- Ongoing professional development and career progression opportunities.
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- Exposure to a diverse range of exciting architectural projects.
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- Additional birthday leave.
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- Regular team lunches, social events, and a collaborative workplace.
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- Modern office environment with supportive leadership and a friendly team.
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REFERENCE: Amy Ovenden #73498

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📌 Administration Coordinator | Architecture Studio (Queensland)
🏢 Bespoke Careers
📍 Queensland