Job Description

Hervey Bay State High School is looking for a dedicated professional to join our Administration team. As an essential member of the school support staff, this role collaborates with the team to ensure the delivery of high-quality service to students and parents.

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Additionally, the ideal applicant will demonstrate initiative, possess strong interpersonal skills, and have experience supporting the daily operations of school administration.

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If this sounds like you, we'd love to hear from you!

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Job details

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- Position status: Fixed Term Temporary
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- Position type: Full-time
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- Occupational group: Education & Training
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- Classification: AO3
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- Workplace Location: Wide Bay
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- Job ad reference: QLD/NCR697523/26T
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- Closing date: 24-Aug-2026
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- Yearly salary: $78541 - $87148
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- Fortnightly salary: $3010.50 - $3340.40
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- Job duration: Until 11 Dec 2026 unless otherwise determined
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- Contact person: Renei Lewis
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- Contact details: 07 4194 3777 Access the National Relay Service
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Who We Are:

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Hervey Bay State High School is built on a culture of high expectations for both staff and students, with a firm belief that every child can succeed.

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The school offers a broad range of academic, sporting and cultural opportunities, fostering student achievement, wellbeing and lifelong learning within a supportive and inclusive environment.

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Step Into Your Next Chapter:

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In this role, you will provide administrative and financial support within a high-volume school setting. Reporting to the Business Manager, you will assist with the delivery of financial services, including accounts payable and receivable, corporate card management, procurement, general ledger maintenance,



end-of-day reconciliation, and student finance processes.

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You will also contribute to the provision of general administrative support to ensure the effective operation of the school.

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You will have demonstrated experience in financial administration and the ability to work effectively in a busy environment with competing priorities. You will possess strong organisational skills, attention to detail, and the ability to meet deadlines while maintaining accuracy.

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Well-developed communication and interpersonal skills are essential, along with the ability to work both independently and as part of a team.

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This role has a primary focus on delivering financial administration services while supporting the efficient operation of the school's administrative functions.

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Responsibilities:

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- Manage the school's day-to-day financial administration and accounting functions.
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- Process accounts payable, accounts receivable, invoices, purchase orders and corporate card transactions.
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- Perform bank reconciliations, Business Activity Statements (BAS) and financial reporting.
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- Assist with budgeting, financial analysis and resource management.
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- Maintain accurate financial records, registers and asset databases.
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- Provide financial advice and support to staff on purchasing,



GST and financial procedures.
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- Administer the Student Resource Scheme, payment plans and Centrepay.
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- Coordinate stocktakes and support asset and facilities management.
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- Ensure compliance with departmental policies, legislation and financial procedures.
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Please view the role description for a full list of responsibilities.

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Knowledge and Experience:

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- Ability to quickly acquire knowledge and understanding of school operations, standards and work processes.
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- You will have demonstrated experience in financial administration and the ability to work effectively in a busy environment with competing priorities.
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- You will possess strong organisational skills, attention to detail, and the ability to meet deadlines while maintaining accuracy.
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- Well-developed communication and interpersonal skills are essential, along with the ability to work both independently and as part of a team.
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We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

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Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

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Applications from recruitment agencies will not be accepted.

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Further information

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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

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For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

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📌 Administration Officer - Hervey Bay State High School (Fraser Coast Regional)
🏢 Education
📍 Fraser Coast Regional