Job Description

We are seeking an experienced and detail-oriented Fleet Administration Officer to join our client's Corporate Services team on a full time basis. In this role, you will play a key administrative function in supporting the day-to-day operations of their light fleet.

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Working closely with internal teams and external providers, you will help ensure light fleet vehicles are efficiently managed, maintained, and serviced within established timeframes and budget allocations.

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About the Role

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We are seeking an experienced and detail-oriented Fleet Administration Officer to join our client's Corporate Services team on a full-time basis. In this role, you will play a key administrative function in supporting the day-to-day operations of their light fleet.

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Working closely with internal teams and external providers, you will help ensure light fleet vehicles are efficiently managed, maintained, and serviced within established timeframes and budget allocations.

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Key Responsibilities

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- Fuel & Fleet Card Management: Manage the distribution, replacement, and tracking of vehicle fuel cards, compile monthly fuel data, and upload records into SAP.
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- Infringements & Safety Recalls:



Monitor and process traffic/parking infringements, issue vehicle recall notifications, and liaise with drivers to ensure timely resolution.
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- Maintenance & Service Coordination: Track service schedules, review overdue maintenance reports from fleet management providers, and coordinate with internal stakeholders to book required vehicle servicing.
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- Shared Inbox & Stakeholder Queries: Oversee the Light Fleet shared mailbox, delivering prompt customer service and escalating complex matters as needed.
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- Data & Reporting: Maintain accurate fleet records and assist in compiling administrative reports for management.
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Key Selection Criteria

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Qualifications & Experience:

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- Education: Minimum Year 12 completion or Certificate II in Business Administration (or equivalent).
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- Experience: 3+ years of administrative experience, with specific background supporting light fleet operations.
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- Software Skills: High level of proficiency with Microsoft Office. Experience or familiarity with SAP is highly regarded.
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📌 Fleet Administration Officer (Williamstown)
🏢 Randstad
📍 Williamstown