Job Description

Executive Search Associate & Project Co-ordinator

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Great opportunity to join Galvin-Rowley Executive supporting our Director

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Galvin-Rowley Executive is seeking a capable, highly organised and relationship-focused Executive Search Associate & Project Coordinator to join our team.

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This is a diverse and integral role supporting the delivery of executive, senior leadership and Board search assignments from initial market research through to candidate assessment, client reporting and appointment.

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Working closely with our Director, you will conduct candidate and market research, coordinate search assignments, communicate with senior-level candidates and clients, maintain accurate systems and help prepare high-quality candidate and client documentation.

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The position would suit someone with experience in executive search, recruitment, talent acquisition, research, professional services or a comparable client-focused environment.

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About Galvin-Rowley Executive

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Galvin-Rowley Executive is a boutique executive search and leadership advisory firm partnering with organisations to appoint high-calibre executives, senior leaders and Board directors.

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We work with clients across corporate, not-for-profit and purpose-led organisations. Our approach is highly personalised, rigorous and relationship-driven, with a strong focus on understanding each client's organisation, culture and leadership requirements.

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As the Australian partner of Agilium Worldwide, we also provide clients with access to an established international executive search network.

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The opportunity

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As Executive Search Associate & Project Coordinator, you will contribute throughout the complete executive search lifecycle.

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Your responsibilities will include:

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Executive search and research

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- Conducting targeted market research across different industries and leadership functions - Developing target-company lists and candidate market maps - Identifying potential candidates through LinkedIn, databases, professional networks and referrals - Researching organisations, industry sectors and leadership structures - Maintaining accurate candidate, market and sourcing records
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Candidate assessment and communication

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- Reviewing CVs, applications and candidate profiles against position requirementsn n
- Assisting with preliminary candidate screening and assessment
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- Preparing candidate summaries, comparison tables and assessment documentation
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- Communicating with candidates and providing timely process updates
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- Coordinating interviews, briefing calls, assessments and reference checks
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- Supporting a skilled and respectful candidate experience
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Client and assignment coordination

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- Supporting multiple executive search assignments at different stages of deliveryn n
- Attending client briefings, progress meetings and candidate presentations
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- Preparing agendas, interview schedules, progress reports and supporting materials
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- Monitoring milestones, deadlines and follow-up actions
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- Assisting with position descriptions, advertisements, candidate reports and client correspondence
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- Identifying and escalating potential assignment risks or delays
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Systems and operational support

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- Maintaining accurate records in JobAdder and other systemsn n
- Creating and updating jobs, candidate records, contact details and assignment activity
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- Preparing reports and ensuring consistent data quality
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- Coordinating meetings,



documents and assignment-related correspondence
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- Maintaining organised digital files and current search templates
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- Supporting team work-in-progress meetings and internal coordination
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About You

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You are likely to be a naturally curious person who enjoys researching organisations and understanding people's careers. You are organised, responsive and comfortable moving between detailed research, candidate communication, report preparation and administration.

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You will bring:

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- Experience in executive search, recruitment, talent acquisition, research, professional services or a comparable client-focused rolen n
- Strong research and candidate-sourcing capability
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- Excellent written and verbal communication skills
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- The confidence and professionalism to interact with senior executives
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- Strong organisational skills and the ability to manage multiple priorities
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- Excellent attention to detail and commitment to accurate record-keeping
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- Sound judgement and discretion when handling confidential information
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- Strong Microsoft Office skills and confidence using LinkedIn and online research tools
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- The ability to work independently while contributing to a small, collaborative team
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Experience using JobAdder or another applicant tracking or recruitment CRM system would be highly regarded.

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Relevant tertiary qualifications in business, human resources, psychology, communications or a related discipline may be advantageous but are not essential.

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Position details

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Location: WFH or from our offices on the Mornington Peninsula

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Employment basis: 25-30 Hours Per Week

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Reports to: Director

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Commencement: As soon as practicable

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Galvin-Rowley Executive values diversity and welcomes applications from candidates of all backgrounds. We are committed to providing an inclusive and respectful recruitment process.

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📌 Executive Search Associate & Project Co-ordinator (Victoria)
🏢 Galvin Rowley
📍 Victoria